Regular Board Meeting
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Tuesday, September 7th, 2010 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT:
Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor
Also attending: Bill Garvey, Paul Cooney, Earl & Marianne Jones and Gioacchino Longobardi.
The Mayor led the Pledge of Allegiance.
The Mayor announced he was appointing Dr. Maninder S. Gujral of 8 Park Drive to fill the remaining term of Ms. Tonia Summer (term ends 4/6/12) who resigned effective August 31, 2010. After a discussion the Mayor asked for a vote on his appointment.
ADOPTED:
Trustee Grenier voting NAY
Trustee Lane voting AYE
Trustee Lansing voting NAY
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Grenier stated for the record “that her NAY vote for the Zoning Board position is nothing personal towards Dr. Gujral I was excited to hear he is interested in getting involved in the community. But there were other names submitted for the vacancy of people who have been involved for years and who she feels are better qualified for the position. She does applaud Dr. Gujral though for stepping up”.
At this time the Mayor advised the Board that he was excusing himself and will not be back until the first meeting in October, due to an operation.
Deputy Mayor Lane then presided over the meeting.
Residents Earl and Marianne Jones of 39 Hendrick Avenue discussed an issue with the Board concerning the backup of sewage in their basement which seemed to happen after the DPW unclogged the sewer main. After the discussion Mr. & Mrs. Jones were asked to provide the Clerk with any and all information they have about the situation so the Board can review the issue. At the end of the meeting Mr. Gioacchino Longobardi of 37 Hendrick Avenue also discussed the same issue as the Jones and was advised to get information to the Clerk.
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of the August 16th, 2010 meeting.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of the September 1st, 2010 Comprehensive Planning Workshop.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
A motion was made by Trustee Lansing seconded by Trustee Grenier to approve payment for the following:
WARRANT # 7
GENERAL totaling $88,748.38
re-issued check 466.60 (check dated 6/21/10)
WATER totaling 4,388.69
SEWER totaling 300.96 TOTAL $93,904.63
PAYROLL # 7 totaling $84,773.55
(08/12/10 –08/26/10)
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The following resolution was offered by Trustee Lansing, who moved its adoption, seconded by Trustee Grenier, to‑wit:
BOND RESOLUTION DATED SEPTEMBER 7, 2010.
A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, RECONSTRUCTION OF AND CONSTRUCTION OF IMPROVEMENTS TO VARIOUS ROADS THROUGHOUT AND IN AND FOR THE VILLAGE OF MENANDS, ALBANY COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $1,500,000 AND AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $1,500,000 SERIAL BONDS OF SAID VILLAGE TO PAY THE COST THEREOF.
WHEREAS, all conditions precedent to the financing of the capital project hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act, have been performed; and
WHEREAS, it is now desired to authorize such capital project and its financing; NOW, THEREFORE,
BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Board of Trustees of the Village of Menands, Albany County, New York, as follows:
Section 1. Reconstruction of and construction of improvements to various roads throughout and in and for the Village of Menands, Albany County, New York, including sewer, storm drainage and water improvements, sidewalks, curbs, gutters, landscaping, and other improvements and costs incidental thereto, is hereby authorized, subject to permissive referendum, at a maximum estimated cost of $1,500,000.
Section 2. It is hereby determined that the plan for the financing of the aforesaid maximum estimated cost is by the issuance of $1,500,000 of serial bonds of the Village hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law.
Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is fifteen years, pursuant to subdivision 91, based upon subdivisions 1, 4 and 20(c) of paragraph A of Section 11.00 of the local finance law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years.
Section 4. The faith and credit of said Village of Menands, Albany County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Village, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable.
Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes is hereby delegated to the Village Treasurer, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Village Treasurer, consistent with the provisions of the Local Finance Law.
Section 6. All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the Village Treasurer, the chief fiscal officer of such Village. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Village Treasurer shall determine consistent with the provisions of the Local Finance Law.
Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Village Treasurer, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he shall deem best for the interests of said Village, including, but not limited to, the power to sell said bonds to the New York State Environmental Facilities Corporation; provided, however, that in the exercise of these delegated powers, he shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Village Treasurer shall be a full acquaintance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money.
Section 8. The Village Treasurer is hereby further authorized, at his sole discretion, to execute a project finance and loan agreement, and any other agreements with the New York State Department of Health or Department of Environmental Conservation and/or the New York State Environmental Facilities Corporation, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to effect the financing or refinancing of the specific object or purpose described in Section 1 hereof, or a portion thereof, by a bond, and/or note issue of said Village in the event of the sale of same to the New York State Environmental Facilities Corporation.
Section 9. The power to issue and sell notes for said class of objects or purposes to the New York State Environmental Facilities Corporation pursuant to Section 169.00 of the Local Finance Law is hereby delegated to the Village Treasurer. Such notes shall be of such terms, form and contents as may be prescribed by said Village Treasurer consistent with the provisions of the Local Finance Law.
Section 10. The validity of such bonds and bond anticipation notes may be contested only if:
1) Such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or
2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or
3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 11. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150‑2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long‑term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein.
Section 12. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Village for such purpose, together with a notice of the Village Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
Section 13. Pursuant to the provisions of Section 36.00 of the Local Finance Law, this resolution is adopted subject to permissive referendum.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The Clerk discussed the need to replace the Fire Alarm System in the records storage building and that he received three (3) proposals as follows:
System Monitoring
Hart Alarm System, Inc. $1,900 $20.00 Mo
ACR Alarm & Security $2,800 $35.00 Mo
Sand Fire & Safety $3,160 $28.00 Mo
Trustee Grenier inquired if she could vote on this as she is a friend of one of the owners of Hart Alarm System, Inc. Attorney Rehfuss asked if she had a financial interest in the business if not she could vote.
After the discussion Trustee Lansing moved seconded by Trustee Grenier a motion accepting the proposal from Hart Alarm System, Inc. of $1,900.00 for new system and a $20.00 fee for monitoring services.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The Clerk also discussed the re-keying of the Village Hall Complex and that he had received three (3) proposals as follows:
Ye Olde Locksmith Shoppe, Inc. $2,400 & $3.00 for each additional key
Center for Security $2,955 & $5.00 ″ ″ ″ ″
Joseph P. Mangione $4,150 & $1.95 ″ ″ ″ ″
After the discussion Trustee Lansing moved seconded by Trustee Grenier a motion accepting the proposal from Ye Old Locksmith Shoppe, Inc.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The Clerk advised the Board that the check protector machine in the office cannot be repaired as it is no longer made, and that he secured several options and prices.
A reconditioned electronic Hedman machine is $960 plus shipping; a new electronic machine is $1,710; and a new manual machine is $555. The Clerk recommended a manual machine due to the volume of checks each month.
After which Trustee Lansing moved the following resolution seconded by Trustee Grenier authorizing the Clerk to purchase the manual check protector for $555.00.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Trustee Miller led a discussion concerning the recommendation for an Engineering firm for replacing the Water System SCADA System. Trustee Miller also stated that he had worked with B & L as a consultant on another job. After the discussion Trustee Lansing moved seconded by Trustee Grenier a resolution to accept the recommendations of the committee and to hire Barton and Loguidice as Engineers for replacement of the Villages SCADA System for $13,900.00.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting NAY
Trustee Lansing voting AYE
Trustee Miller voting AYE
Trustee Lansing discussed the request from the Fire Department to purchase a new thermal imaging camera the Fire Department obtained the following quotes:
B-Lann Equipment Company $ 7,980.00
Firetrac T3 Max 2 $11,630.77
Firetrac T4 $12,738.47
Firetrac Eclipse Personal $ 4,843.00
After the discussion Trustee Lansing moved seconded by Trustee Grenier a resolution authorizing the Fire Department to purchase one Eclipse Personal thermal imager from Firetrac for $4,843.00.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Trustee Lansing discussed the request from Chief Ognan to purchase new tires for Rescue 6, Engine 425, and Ladder 6 as a review of the tires shows they are out of date according to NFRA Standard 1911 Section, 7.3.4 Trustee Lansing after a discussion will review with the Chief before next meeting.
The Clerk advised the Board that the Fire Company has asked him to re-bid the kitchen project after some modifications to the bid. Also the Clerk reminded the Board that the next meeting is scheduled from Monday the 27th due to some Trustees being out of town.
Trustee Miller advised everyone that the Hudson Shores Rotary Club is sponsoring a Giffy’s Chicken Barbecue at the school on Friday, September 17th from 4:30 – 6:30 take out available for $9.00. Also that he sent everyone a draft of the RFP for the Development of Zoning Regulations for the Broadway Corridor, and will be looking for comments, corrections, etc before next meeting.
Trustee Grenier asked that the proposed Local Law for the changing of the Zoning at 30 & 36 Wards Lane be included in the next Board Package.
At 8:10 P.M. Trustee Lansing made a motion seconded by Trustee Grenier to enter into Executive Session.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The regular meeting reconvened at 8:26 P.M.
A motion was made by Trustee Lansing seconded by Trustee Grenier to adjourn.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The meeting was duly adjourned at 8:27 P.M.
_____________________
William T. Smith, Jr.
Clerk-Treasurer