08/02/2010 Board Meeting
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, August 2nd, 2010 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT:
Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Jen Carlson, Village Attorney
Paul Reuss, Exec Assist to Mayor
Also attending: Bill Garvey, Rick Ognan, David Ognan, Paul Cooney, Ron LaBerge, Peg Kelly.
The Mayor led the Pledge of Allegiance.
Ron LaBerge requested an update on the request for a zoning change for 30 and 36 Wards Lane. A discussion followed Mr. LaBerge is happy to resubmit the EAF form. Trustee Lansing said, he feels it is a Planning Board function, but he doesn’t want Mr. LaBerge to go away feeling the Board is against the proposal but the Board needs to discuss it further among themselves.
The Mayor asked for a moment of silence in rememberance of Clerk to the Justice Peggy Jones whom passed away today. Peg really loved and cared about the Village, and will be greatly missed.
Fireman David Ognan thanked the Board for allowing him and fellow firefighter Brad to attend the National Training in Baltimore. He gave a brief overview to the Board and answered their questions.
Trustee Lane had changes to the minutes from the July 19th Meeting then led a discussion concerning the clean-up of the properties and the process of issuing summons and that we need to do it quicker.
A motion was made by Trustee Lane seconded by Trustee Miller to accept the minutes of the July 19th, 2010 meeting as amended.
ADOPTED:
Trustee Grenier voting ABSTAINED
Trustee Lane voting AYE
Trustee Lansing voting ABSTAINED
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded by Trustee Lansing to approve payment for the following:
WARRANT # 5:
GENERAL totaling $64,197.49
WATER totaling 2,665.28
SEWER totaling 1,078.60
TOTAL $67,941.37
PAYROLL # 5: totaling $91,969.21
(07/16/10 – 07/29/10)
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
There was a discussion regarding incorrect water & sewer billing for the period November 1, 2009 to April 30, 2010. Trustee Lansing offered seconded by Trustee Grenier the following resolution:
WHEREAS, Water and Sewer Invoice #3086 for 4 Oak Ridge in the amount $232.32 was based on a minimum charge for water & sewer. Therefore, be it
RESOLVED, that Invoice #3086 changed to $0.00 adjusting 4 Oak Ridge’s water charges for the period November 1, 2009 to April 30, 2010 from $145.20 to $0.00 and, since the sewer charge is based upon water charges, the sewer usage change will be adjusted accordingly (from $87.12 to $0.00), changing the total bill from $232.32 to $0.00.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting NAY
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
Trustee Lansing offered a motion authorizing the Mayor to appoint an alternate member to Albany County MS-4 Coalition seconded by Trustee Lane.
WHEREAS THE Members of this inter-municipal agreement entered into an Agreement dated the 15th day of October, two thousand, and eight,
WHEREAS there have been a number of meetings at which a quorum was uncertain due to the conflicting schedules of many Members, and
WHEREAS the Members wish to amend this Agreement by providing for alternates or other designees of each Member to attend such meetings and represent and vote on behalf of their members,
IT IS HEREBY AGREED AS FOLLOWS:
Paragraph 5.1 of the agreement which reads as follows;
5.1 A Board of Directors will be established consisting of one representative of each Member, each such representative being known as a Director. The governing body of each member organization will select its representative for a term of one year or such other period determined by the Member’s governing body.
Is hereby deleted in its entirety and the following new paragraph 5.1 is adopted and substituted in its place as if it had been originally set forth in the initial Agreement;
5.1 A Board of Directors will be established consisting of one representative of each Member, each such representative being known as a Director. Each Coalition Member shall designate a permanent representative and one or more alternates (as it shall see fit) to serve on the Coalition for a period of one year or such other period determined by the Member. In the event no permanent representative or alternate has been designated, or no designated permanent representative or alternate is able to act, the supervisor of the town, or mayor of the village or city, or the Chief Executive Officer, as the case may be, or their designee shall serve as the representative to the Coalition.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The Clerk advised the Board that he had received the 2011 estimated payments for the retirement system and the amount budgeted should be sufficient. However, the rates for the 2012 payment are expected to be about the same.
The Clerk advised the Board that the Fire Company was looking for permission to take a truck to two parades that are coming up if they get enough personnel one is in Latham for their 100th Anniversary and the other is the Columbia County Labor Day Parade on September 4th. The Board gave their permission.
Trustee Lansing stated that the Fire Department gave him a report on the status of their fire helmets and that a majority of them were more than ten years old or not labeled and were considered pass their useful life and that for the next meeting the quotes would be available on purchasing new helmets. Chief Ognan also said, the Department would like to purchase an additional gas meter.
Mayor Coates advised the Board he would try to get the candidates for the Planning Board resume’s to the Board before the next meeting he was still waiting for one or two of them. The Mayor also advised the Board he will not be at either meeting in September due to surgery. Trustee Lansing stated he will be out of Town for the next Board Meeting on August 16th.
The Clerk advised the Board of the upcoming New York Conference of Mayors Training School for City & Village Officials September 20th – 23rd, 2010 in Lake Placid and that if the Board would like to go let him know so be can make arrangements. The Clerk also advised the Board he would not be at the September 20th Board Meeting. A discussion followed and it was agreed to move the meeting from September 20th to September 27th as there will not be a quorum on the 20th.
The Clerk discussed several maintenance items he is working on and/or waiting for final estimates or quotes.
The Clerk reminded the Board of the Village Picnic scheduled for Wednesday, August 18th with rain date Thursday, August 19th.
At 8:19 P.M. a motion was made by Trustee Lansing seconded by Trustee Grenier to enter into Executive Session.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The regular meeting reconvened at 8:33 P.M.
A motion was made by Trustee Lansing seconded by Trustee Grenier to adjourn.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The meeting was duly adjourned at 8:41 P.M.
_______________________
William T. Smith, Jr.
Clerk - Treasurer