Board Meeting
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on May 3rd, 2010 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT:
Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk – Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Assist to the Mayor
Also attending: Bill Garvey, Magdalena Rivera, M Rivera, Alfredo Rivera, Paul Cooney, Diane Brunelle, William Smith, Albert Hanley, Theresa Montanye, Kirk Montanye.
The Mayor led the Pledge of Allegiance.
Alfredo Rivera discussed his request for a Special Use Permit for his proposed Mucho Nachos Fast Food Restaurant at 50 Broadway. The Special Use Permit is required by the Village Code. As a Special Use Permit requires a public hearing, Trustee Lane moved seconded by Trustee Miller a resolution to schedule a public hearing on the Special Use Permit for Mr. Rivera on Monday, May 17th, 2010 at 7:00 P.M.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The Clerk will make the proper notice.
Resident James Smith inquired as to the process with the ZBA for a Variance. After a discussion Mr. Smith thanked the Board.
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of the March 25th, 2010 Infrastructure Workshop.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the April 19th, 2010 meeting.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
A motion was made by Trustee Lane seconded by Trustee Lansing to approve payment for the following:
WARRANT # 23
GENERAL totaling $27,452.64
WATER totaling 7,787.74
SEWER totaling 5,285.92
TOTAL $40,526.30
PAYROLL # 24 totaling $77,131.81
(4/09/10 – 4/22/10)
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The Clerk led a discussion concerning the need for a new chlorine residual analyzer for the main pump station and that Foreman Boyd has received the following quotes for the system including installation:
Delmar Service Contractors $4,410.00 plus S & H
Bethlehem Service Assoc. $4,460.00
Kleen H20 Services $4,735.00
After a discussion Trustee Lane moved seconded by Trustee Lansing a resolution authorizing the purchased and installation of the analyzer by Delmar Service Contractors.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
There was a discussion concerning a policy for sick leave donation for non-union personnel. After which Trustee Lansing volunteered to finalize the policy and forward it to the Board electronically.
Trustee Lansing moved a resolution authorizing the Board to approve the motion electronically when all agreed to the language. The motion was seconded by Trustee Miller.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The Clerk led a discussion concerning the SCADA System in the Water Department and the issues we had getting parts last week. After the discussion Trustee Lansing moved seconded by Trustee Miller a resolution to purchase a new SCADA System at an estimated cost of $100,000.00 plus engineering costs.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The Clerk will develop a RFQ for hiring an engineering firm to engineer and oversee the project.
The Clerk advised the Board that he had received a proposal for a one year preventative maintenance agreement for the HVAC System in Village Hall and the firehouse, one concern did not respond. The Board asked him to pursue other proposals.
The Clerk led a discussion concerning the request from Dutch Village asking for a change in the zoning of 30 & 36 Wards Lane. After which the Clerk will request copies of the presentation material (conceptional drawings) that he did not get. The Board agreed to hold a publish hearing on Monday, June 7th, 2010 at 7:00 P.M. to discuss the request. The Clerk will do the required notices.
Trustee Lansing discussed the issue of advertising on the website that was presented at the Business Breakfast. Trustee Lansing will review the information provided by Trustee Lane and get back to the Board. Until then the business directory on the website will not be visible.
The Clerk advised the Board about the NYCOM Annual Meeting which this year will be May 16 – 18 at the Saratoga Hilton, Saratoga Springs, if you want to go let him know so he can make arrangements.
A motion was made by Trustee Lansing seconded by Trustee Grenier to adjourn.
ADOPTED:
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The meeting was duly adjourned at 7:45 p.m.
_____________________________
William T. Smith, Jr.
Clerk - Treasurer