Village Board Meeting January 19, 2010
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on January 19th, 2010 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to the Mayor
The Mayor led the Pledge of Allegiance.
Also attending: Bill Garvey, Frank Herba, Paul Cooney, Diane Brunelle, Bllse Alp, Ali Con and Tom Andress.
Resident Paul Cooney advised the Board that he would be willing to work with a Village designee to do a Study of Equipment Management for the Village which will aid in planning for future equipment needs. The Board thanked Paul for volunteering.
Mr. Frank Herba representing Blasch Precision Ceramics discussed the changes to the plans for the proposed addition to their building. After which Trustee Lansing moved seconded by Trustee Lane approving the Final Site Plan for the addition to the Building at 580 Broadway.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
Mr. Ali Con provided an update on the Site Plan application for the Turkish Cultural Center of Albany for their use of 291 Broadway. After a discussion the Board was advised that the next step in the process is a Public Hearing. After a discussion the Public Hearing was set for Monday, February 1st, 2010 at 7:00 P.M. to be followed by the Regular Board Meeting.
Mr. Tom Andress representing the Engineers for Menands Mobil reviewed the proposed addition to the building at 116 Broadway. A discussion followed with several requests put forth by the Board which Mr. Andress said he would take back and discuss with the owners, and he will try to get the changes to Paul Reuss for the next meeting.
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of the January 4th, 2010 meeting.
ADOPTED: Trustee Grenier voting AYE Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
A motion was made by Trustee Lane seconded by Trustee Lansing to approve payment for the following:
WARRANT # 16
GENERAL totaling $ 84,340.93
WATER totaling 11,401.07
SEWER totaling 4,631.66
TOTAL $100,373.66
PAYROLL #17 totaling $ 67,047.27
(01/01/10 – 01/14/10)
ADOPTED: Trustee Grenier voting AYE Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
There was a discussion regarding incorrect water/sewer billings for the period May 1, 2009 to October 31, 2009. Trustee Lansing offered seconded by Trustee Grenier the following resolutions:
Whereas water/sewer invoice #2122 for 93 Broadway was not converted from cubic feet into gallons as should be. Now therefore be it resolved that Invoice #2122 be changed to $299.20 reflecting the correct charges for the period of 28,000 gals from 3,710,000 cubic feet. This results in the bill being changed from $20,458.42 to $299.20.
ADOPTED: Trustee Grenier voting AYE Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
Whereas water/sewer invoice #2138 for 145 Broadway had the sewer portion calculated incorrect in the system. Now therefore be it resolved that Invoice #2138 be changed to $69,505.98 reflecting the correct charges for sewer from $28,883.84 to $26,064.74 for the period.
ADOPTED: Trustee Grenier voting AYE Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
Whereas water/sewer invoice #2544 for 18A Louis Avenue included past due charges that were already paid for. Now therefore be it resolved that Invoice #2544 be changed to $232.32 reflecting the correct charges for the period.
ADOPTED: Trustee Grenier voting AYE Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
Trustee Lane introduced Local Law # 1 for 2010 pertaining to the creation of a Planning Board for the Village, a discussion followed after which it was agreed that the members needed time to review the legislation before having a public hearing.
The Clerk advised the Board of the January 12th, 2010 BID Opening for the Wards Lane, Scott Drive, Broadway Sanitary Sewer Rehabilitation Project.
There were five bidders:
Insituform Technologies, Inc. $291,097.00
Lash Contracting $319,262.50
Reynolds Inliner, Inc. $349,860.00
Green Mountain Pipline $375,375.00
Batcon, Inc. $655,180.00
The Clerk advised the Board that our Engineer Chazen Companies had reviewed the BID Documents for completion of specifications and performed a background check. Based upon their evaluation Chazen recommends awarding the contract to Insituform Technologies, Inc. for the bid price of $291,097.00 as a unit price contract.
Trustee Lansing moved seconded by Trustee Miller a resolution authorizing the Mayor to sign the contract with Insituform Technologies, Inc. and to accept the proposal from Chazen for ten (10) hours per week of Inspection Services for an estimated ten (10) weeks @ $72.00 per hour for estimated inspection cost of $7,200.00. It was also recommended that a construction Budget for the project be approximately $306,000.00 which includes the Base BID plus 5% construction contingency, which was agreed to.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The Clerk advised the Board he will begin the process to BAN the Project.
The Clerk reminded the Board of upcoming meetings - Mohawk Hudson Village Officials Sunday, January 31st, 2010 in Coxsackie. A NYCOM Municipal Finance Officers joint training Seminar on “Common Problems and Issues in Municipal Cash Flow and Capital Financing” and the NYCOM Legislative Meeting on February 21st – 23rd at the Crown Plaza in Albany.
Trustee Lansing moved seconded by Trustee Lane a motion authorizing the Mayor to appoint a designee to work with Paul Cooney on the Study for Equipment Management for the Village.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The Mayor read a letter the Police Department received commanding them for their diligence to their job from a resident the Board added their thank you to the residents for the excellent job they do.
A motion was made by Trustee Lansing seconded by Trustee Lane to adjourn.
ADOPTED: Trustee Grenier voting AYE Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates
The meeting was duly adjourned at 8:50 P.M.
_____________________
William T. Smith, Jr.
Clerk-Treasurer