Regular Village Board Meeting October 5, 2009
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, October 5th, 2009 was called to order by Mayor Thomas G. Coates at 7:20 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor
Also attending: Bill Garvey, Paul Cooney, John Mucha, Dianne Brunelle, Bill Moreland, Peter Molinaro and Roger Collen.
The Mayor led the Pledge of Allegiance.
Mr. Roger Collen of 224 Van Rensselaer Blvd. discussed with the Board an issue he had with the DPW and refuse collection. Mr. Collen was requesting reimbursement for a shop vac that the canister was thrown out by the DPW. After a discussion Mr. Collen advised the Board that he would wait for their decision.
Mr. Paul Cooney advised the Board that the work to be done behind the Library by the DPW was completed and they did a very professional job.
President Pete Molinaro of the Fire Company discussed the meeting between the Mayor, Trustee Lansing and the Fire Company representations on the proposed renovations and that at present the Fire Company was asking for the Board as owners of the property to allow the Fire Company to do the cosmetic improvements i.e. painting, wall papering, new ceiling tiles, etc at the Fire Company expense. After a discussion Trustee Lansing moved, seconded by Trustee Grenier a resolution authorizing the Fire Company to do the cosmetic work, but no work in the kitchen and to make sure the Clerk has copies of the contractor’s insurance papers.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Grenier thanked the Fire Company for helping out on Saturday past at the Walk For Breast Cancer/Family Day.
A motion was made by Trustee Lansing, seconded by Trustee Grenier, to accept the minutes of the September 21st, 2009 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing, seconded by Trustee Lane, to approve payment for the following:
WARRANT # 9
GENERAL totaling $65,043.90
WATER totaling $ 1,528.80
SEWER totaling $ 2,185.29
TOTAL $68,757.99
PAYROLL # 9 totaling $79,197.78
(09/11/09 –09/24/09)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning the public hearing on the Time Warner Cable Television Franchise renewal after which Trustee Lane moved, seconded by Trustee Lansing the following resolution:
RESOLUTION
APPROVING THE RENEWAL OF THE
CABLE TELEVISION FRANCHISE AGREEMENT
BE IT RESOLVED, that the Village of Menands Village Board does hereby authorize the Mayor to sign the renewal Cable Television Franchise Agreement between Time Warner Entertainment-Advance/Newhouse Partnership d/b/a Time Warner Cable and the Village of Menands, Menands, New York.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk advised the Board that he received the contract from PenFlex for the annual servicing of the Service Award Program for the volunteer fire fighters and that he needed a resolution authorizing the Mayor to sign the contract. Trustee Lansing moved seconded by Trustee Grenier a resolution authorizing the Mayor to sign the contract with PenFlex for the Service Award Program.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk advised the Board that DPW Foreman Boyd received two quotations for cleaning out the area around the storm water culvert on MacAffer Drive; the quotes were by the hour for an excavator and operator plus staging, etc.
Chip Kronau $140.00 hour
Trinity Construction $185.00 hour
It is estimated the job will take approximately eight (8) hours. After the discussion Trustee Lane moved, seconded by Trustee Miller accepting the proposal from Chip Kronau at $140.00 per hour.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk advised the Board that they could now borrow for the Tillinghast Avenue and Wards Lane Projects. Also that next years estimated (2010 – 2011 Fiscal Year) retirement payment is in the area of $225,000. The Clerk also stated that the Youth Committee is working with the Farmers Market for this years Halloween Party, a discussion followed.
The Clerk advised the Board he had on file in his office the Town of Colonie Fiscal Year 2008 Community Developments Consolidated Annual Performance and Evaluation Report, if anyone would like to review it.
Paul Reuss informed the Board that invitation letters were sent out for the Business Breakfast to be held on Wednesday, October 28th, 2009.
The Clerk advised everyone that Fire Prevention Week will be October 5th – 11th with an Open House scheduled for Wednesday, October 7th 6 P.M. to 8 P.M.
At 8:19 P.M. a motion was made by Trustee Lansing, seconded by Trustee Grenier, to enter into Executive Session.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The regular meeting reconvened at 9:13 P.M.
A motion was made by Trustee Lane, seconded by Trustee Lansing, to suspend the meeting until the results of the BID opening on Tillinghast Avenue Water Project could be voted on.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly suspended at 9:20 P.M.
On Thursday October 15, 2009 at 5:33 p.m. Deputy Mayor Lane reconvened the October 5, 2009 Board Meeting with Trustees Grenier, Lansing and Miller in attendance along with Mr. Eric Johnson of Chasen Companies. Mayor Coates and Attorney Rehfuss were absent. Mr. Johnson reviewed the BID results for the Tillinghast Avenue Water Line project from the BID opening held at 2:00 p.m. on October 7, 2009:
Base Bid Alternate #1 Total
Casale Excavating $184,343. $2925. $187,268.
Anjo Construction, LTD $225,486.50 $4252.50 $229,739.
Chip Kronau Const. $240,185. $3306. $243,491.
Trinity Const $285,273. ` $2752. $288,025.
Lash Contracting $309,625. $8220. $317,845.
Bombard Excavating $345,000. $7400. $352,400.
Carver Const. $433,794. $3540. $437,334.
Trustee Lane moved seconded by Trustee Miller a resolution accepting the Base Bid plus Alternate #1 from Casale Escavating, Inc. in the amount of $187,268. for the Tillinghast Avenue Water Main Reconsturction Project, and authorized Chasen Companies to forward the Notice of Award, Notice to Proceed and the agreement for execution.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mr. Johnson led a discussion concerning the bids and Chasens recommendation of a 5% contingency in the construction budget for the project. After which Trustee Lane moved seconded by Trustee Miller a resolution accepting the recommendation of Chasen Companies and including a 5% contingency over the bid for the construction budget. Also authorizing the Clerk-Treasurer to transfer $200,000. from the Water Fund Unappropriated Reserve to Account F8340.0430 Outside Contractors to cover the cost of the Tillinghast Avenue water project.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
A motion was made to adjourn by Trustee Lane seconded by Trustee Grenier
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The meeting was adjourned at 5:53 p.m.
_____________________
William T. Smith, Jr.
Clerk-Treasurer