Regular Village Board Meeting September 8, 2009
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Tuesday, September 8th, 2009 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor
Also attending: Bill Garvey, Bill Moreland, Diane Brunelle, Greg Lanni, Anne Brockenauer, Brad Callotta, Pete Molinaro, and Peg Kelly.
The Mayor led the Pledge of Allegiance.
Greg Lanni inquired as to the update on the storm water issues on North Lyons Avenue. The Mayor stated he expected to have a meeting with the residents in the next couple of weeks to review the report and recommendations.
Pete Molinaro, President of the Fire Company described a proposal before the Board for renovations to the fire house. A discussion followed the Fire Company is putting up $30,000 and would like the Village to match that amount so they can do the proposed renovations. After a discussion the Mayor suggested a meeting with Peter, Trustee Lansing and himself to review the proposals. This was agreed to.
Resident Peg Kelly from North Pearl Street requested the street be swept as it is a mess. The Clerk advised Mrs. Kelly the Village sweeps the street twice a year. After a discussion the Clerk was asked to send a letter to 800 Pearl Street to see what can be done about the situation as it appears most of the dirt comes from their parking lots.
A motion was made by Trustee Lane, seconded by Trustee Miller, to accept the minutes of the August 17th, 2009 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting ABSTAINED
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Grenier, seconded by Trustee Lane, to approve payment for the following:
WARRANT # 7
GENERAL totaling $62,958.16
WATER totaling 3,671.31
SEWER totaling .00 TOTAL $66,629.47
PAYROLL # 7 totaling $79,167.47
(08/14/09 –08/27/09)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning an Engineering Study for the Water Department SCADD System. The system was put on line in the 1980’s and he cannot get parts anymore. The Village received two (2) proposals for the study:
Steam Plant Systems $5,200
Fraser & Assoc. $5,000
After the discussion Trustee Lansing, moved seconded by Trustee Grenier, a resolution authorizing the Clerk to notify Fraser & Assoc. that their proposal was accepted.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
There was a discussion concerning the use of HSBC as a depository for Village Funds after which Trustee Lansing, moved seconded by Trustee Lane, a resolution authorizing the Clerk to use HSBC Bank as an additional Depository for Village Funds.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk advised the Board that the Villages’ outside auditors will present the Village Board the results of their audit of Village finances for the 2008-2009 Fiscal Year at the next board meeting. The Clerk also advised the Board they need to have a workshop on Health Insurance, he was asked to arrange a date with our health insurance broker.
Mayor Coates read a letter he received from County Executive Mike Breslin asking for the Village to write a letter of support for a NYSDOS Local Government Efficiency Grant the county is applying for to perform a “Solid Waste Management Authority Feasibility Study”. After a discussion Trustee Lane, moved seconded by Trustee Grenier, a resolution authorizing the Mayor to sign a letter of support.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Trustee Lansing thought the Board should get reports on the summer programs from the Youth Committee and the DPW.
Trustee Grenier discussed a new sign at Ganser Smith Park saying it would cost approximately $1,500. Trustee Grenier advised the Board that she had received donations from the Rotary Club, the Fire Company, and the PBA and that the Clerk advised her that there were funds available from the Celebrations, Beautification and Parks budgets. Trustee Grenier, moved seconded by Trustee Miller, a motion authorizing the expenditure of funds from the Celebrations, Beautification and Parks Accounts to pay for the new sign at Ganser Smith Park.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting NAY
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk reminded the Board of the NYCOM Training School the week of September 21st – 25th at the Crown Plaza in Albany, which he will be attending.
At 8:38 P.M. Trustee Lansing, made a motion seconded by Trustee Grenier, to enter into Executive Session.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The regular meeting reconvened at 9:01 P.M.
Trustee Lansing moved, seconded by Trustee Lane, a motion to have the Mayor sign the Memorandum of Agreement with the Teamsters Union Local 294 for a new contract for the DPW employees for the period June 1, 2009 thru May 31, 2013.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing, seconded by Trustee Grenier, to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 9:10 P.M.
_____________________
William T. Smith, Jr.
Clerk-Treasurer