Regular Village Board Meeting August 3, 2009
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on August 3rd, 2009 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Mary Kenny, Village Attorney
Paul Reuss, Exec Assist to Mayor
Also attending: Bill Garvey, Brian Rozmerski, Greg Lanni, Fred Cole, Linda Brunelle, Brad Gallotta, and Anne Brockenauer.
The Mayor led the Pledge of Allegiance.
Resident Greg Lanni inquired about the report that the Board received last meeting. The Mayor informed him that there was a problem with processing the information as the engineer was ill and unable to meet, the understanding is he was to be back to work this week. Anne Brockenauer of 3 North Lyons advised the Board that due to ground water she was required to move her emergency generator and it was going to cost her $2,000.00.
Resident Linda Brunelle of Clifford Road inquired as to the moving of the stop sign on Railroad Avenue. The Clerk advised her it would be moved this week. The Clerk is also going to check with NYSDOT as to getting signs put at Broadway and Clifford, and Tillinghast for either weight limits or local traffic only to hopefully eliminate the trucks looking for Railroad Avenue Albany.
Fred Cole, Manager of the Capital District Regional Market wanted to remind the Board that the moratorium was hindering the market from leasing the old Wickes building to Utica Peterbilt and hoped the trustees would address the issue.
Brad Gallotta representing Midland Farms discussed their request to allow tandem trailers from Thruway Exit 23 to Exit 6 of 787 then right on Broadway to their plant on Farm to Market Road. Then leave their plant go right on Route 32 take the right on to Exit 7 of 787 then south to Exit 23 of the Thruway. A discussion followed after which Mr. Gallotta was told he would get some questions that need to be answered before the Board could render a decision.
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of the July 20th, 2009 meeting as amended.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to approve payment for the following:
WARRANT # 5
GENERAL totaling $43,765.66
WATER totaling 625.06
SEWER totaling .00
Total $44,390.72
PAYROLL # 5 totaling $80,899.66
(07/17/09 – 07/30/09)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning the installation of a storm sewer line on MacAffer Drive as the current one has collapsed and needs to be replaced. The DPW has the materials but not the time to replace the line, therefore, the following two (2) proposals for installation were received:
Chip Kronau, Postenkill $4,250.00
Dodge, Petersburg $5,700.00
After a discussion Trustee Lane offered a motion, seconded by Trustee Miller to accept the proposal from Chip Kronau of $4,250.00 for the installation of the storm sewer line on MacAffer Drive.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk also informed the Board that some trees in both Ganser Smith Park and Polk Switzer Park were either dead or rotting and needed to be cut down before they fell and someone gets hurt. The Cost for removal at both parks is $2,600.00. Also, several complaints had been received concerning the trees that are protruding onto Wards Lane by #29 and also the limbs that are blocking the street lights on Harts Lane. The cost to trim these trees is $1,800.00. After a discussion Trustee Miller moved seconded by Trustee Lane a motion to have the trees in the parks removed and the trees on Wards Lane and Harts Lane trimmed to eliminate the hazardous conditions, at a total cost of $4,400.00.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A discussion was held concerning the infrastructure work, with the Clerk informing everyone that the Tillinghast Water Main replacement job was waiting for wording from US Department of Housing & Urban Development to go into the BID document before it could be sent out. The Clerk also reminded the Board that the BID documents for the relining of the Sanitary Sewer line on Scott Drive, Wards Lane and part of Broadway was being developed and would go out to bid in the next couple of months. There was a discussion on the proposal from Chazen Engineering for professional services for the South Lyons Avenue, Brookside Avenue, Villa Road
Utility and Roadway Improvement Project. After the discussion Trustee Lansing moved seconded by Trustee Miller a motion authorizing Chazen to proceed with the proposal at a cost of $69,300.00.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
It was agreed to have an Infrastructure Workshop for the Board on Thursday August 13, 2009 at 6:00 P.M. at Village Hall. The Clerk will do the notifications.
The Clerk advised the Board that the insurance company had reached an agreement on the cost of repairs to Squad 6 of the Fire Company and had issued a check to the Village less the $1,000.00 deductible. The Clerk will have the Chief make arrangements to have the Squad repaired. The $1,000.00 deductible will be covered in the budget by the equipment repairs account of the Fire Company.
The Clerk advised the Board that the DPW Foreman would like to mill and pave two (2) streets in the southend off Hendrick Avenue; Highland Street and Hampton Street and that the Clerk would like to BID this job. After a discussion Trustee Miller moved seconded by Trustee Grenier a motion authorizing the Clerk to seek bids for the milling and paving of Highland Street and Hampton Street.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A discussion was held concerning the request from Wolferts Roost Country Club to reduce their water and sewer bill as it was approximately ten (10) times the normal bill for the winter. After the discussion the Clerk was requested to notify Wolferts Roost that the Trustees could not entertain their request as the Village buys its water.
Trustee Lansing moved seconded by Trustee Lane a Resolution authorizing the Mayor to sign the Justice Court Assistance Program for new equipment for the Court.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk reminded the Board of the Village Picnic scheduled for Wednesday, August 19th.
The Clerk advised the Board of the upcoming New York Conference of Mayors Training School for City & Village Officials September 21st to 25th, 2009 at the Crown Plaza in Albany, anyone interested in attending should let the Clerk know so he can make arrangements.
A motion was made by Trustee Lansing seconded by Trustee Lane to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 9:05 P.M.
_____________________
William T. Smith, Jr.
Clerk-Treasurer