The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on April 21, 2008 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
William T. Smith, Jr., Clerk – Treasurer
Jennifer Carlson, Village Attorney
ABSENT: Ronald H. Miller, Trustee
Paul C. Reuss, Exec. Assist to the Mayor
Also attending: Bill Garvey, Paul Cooney, Paul DeDominicis, John Stangle, Peggy Kelly, Tim Boyd, Don Bucher, Peter Molinaro.
The Mayor led the Pledge of Allegiance.
Paul Cooney advised the Board that the foundation bids for Boswell Engineering’s building at 35 Broadway are being let this week with work expected to begin the 1st of May.
Paul DeDominicis on behalf of the Little League thanked the Board and the Village employees for all the work done to get the new concession stand and the field ready for opening day Saturday, April 26th. Paul also invited the Board to attend the opening day festivities which begin with a parade at 9:30 A.M. from the firehouse to the park.
Resident Peggy Kelly of 732 North Pearl Street discussed a problem she is having with stray cats using her yard for a litter box, and asked if anything could be done. The Mayor advised her that the Village would look into the situation to see if there was anything the Village could do.
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of the April 7th, 2008 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting ABSTAINED
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the April 15th, 2008 Preliminary Budget Hearing.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded by Trustee Lansing to approve payment for the following:
WARRANT # 22
GENERAL totaling $36,650.56
WATER totaling 6,286.42
SEWER totaling 8,975.00
TOTAL $51,911.98
PAYROLL # 23 totaling $62,537.89
(3/30/08 – 4/12/08)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting AYE
Trustee Lane offered the following, a resolution to adopt the Preliminary 2008 – 2009 Budget as the FINAL BUDGET seconded by Trustee Lansing.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning the need to finish the videoing of the sanitary sewer lines in the south end and center part of the Village. The Clerk stated that C.T. Male had solicited three (3) quotations to camera approximately 4,600 feet of various sized sanitary sewer pipes. The quotations received are:
ADS Environmental Services $12,120.00
New England Pipe Cleaning $ 8,800.00
Lash Contracting $ 6,635.00
After a discussion Trustee Lansing offered the following, a motion to accept the quotation from Lash Contracting for $6,635.00 with the stipulation that approximately after every third of the length of videoing; Lash would report as to the condition it is finding and estimated cost to finish. To cover any abnormalities or root cleaning an additional $2,365.00 would be available, bringing the total possible cost to $9,000.00 the motion was seconded by Trustee Lane.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning the 1949 Mack fire truck after which Trustee Lansing moved seconded by Trustee Lane a resolution declaring the 1949 Mack (Vin # ENFS10A7345) as surplus and donating it to the Menands Fire Company #1 Inc.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting AYE
There was a discussion concerning the boat the Village received from the Verdoy Fire Company and the use of it by the fire company. As was discussed last June the Chief was to provide the Village with the following:
A plan showing the estimated annual operating cost including insurance; an operation plan; training needs and schedules; maintenance schedule; a place for storage; the need for the boat; to date none of this has been provided. Therefore, the Board requested the Clerk to notify the Fire Chief he is expected to present the agreed to items at the second meeting in June to the Village Board so they can make a determination.
The Clerk led a discussion concerning the Village purchasing and installing a 1,000 gallon fuel tank at the Sanitary Sewer Treatment Facility on Canal Road South. As this would allow us to have access to fuel 24 – 7 for the Village departments, currently there is one (1) quote for $11,530.47. The Sewer Treatment Facility is waiting for additional quotes it is estimated that the savings would generate a payback over a two (2) to three (3) year period. The Board would like to see the additional quote before making
a decision. The Board also requested the Clerk to get an agreement with the Sewer Treatment Facility allowing the Village to use their fueling facilities.
Mayor Coates thanked Deputy Mayor Lane for filling in for him at the Annual Meeting, he then reappointed Trustee Timothy A. Lane as Deputy Mayor to act as such in his place and stead during his absence or inability to act and is vested with all the powers and may perform all the duties of the Mayor, pursuant to Section 4-400 of the Village Law.
The Mayor asked the Board members to rotate Liaison assignments so everyone
gets a feel for each department.
Trustee Lansing Police Department
Trustee Lane Building Department
Trustee Grenier DPW/Youth
Trustees Grenier, Lane and Miller agreed to coordinate the Annual Picnic this year. The date is Wednesday, August 20th, 2008 (rain date August 21st).
DPW Foreman Boyd updated the Board as to projects the DPW crew did at Ganser Smith Park – a new retaining wall and steps at the pavilion (ADA compliant railings are being fabricated and are expected in the next few days), flag pole was moved to center field, a handicap parking area was prepared for paving.
At 8:29 P.M. a motion was made by Trustee Lansing seconded by Trustee Lane to enter into Executive Session.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting AYE
The regular meeting reconvened at 8:49 P.M.
Trustee Lansing introduced the following –
A LOCAL LAW OF THE VILLAGE OF MENANDS AMENDING SECTION 135-58 RELATING TO SEWER RENTS, IN RELATION TO THE RATE THEREOF
To increase sewer rates by 15% to a rate of 60% of water.
Trustee Lansing moved second by Trustee Lane a motion to hold a public hearing followed by a special meeting of the Board of Trustee’s to discuss sewer and water rates, on Tuesday, April 29th, 2008 at 6:30 P.M. in Village Hall.
A motion was made by Trustee Grenier seconded by Trustee Lane to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 8:51 P.M.
___________________________________
William T. Smith, Jr.
Clerk - Treasurer
| 
