Regular Village Board Meeting Page 1 of 4
April 16, 2007
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on April 16, 2007 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk – Treasurer
Stephen Rehfuss, Village Attorney
Paul C. Reuss, Exec. Assist to the Mayor
Also attending: Diane Brunelle, Bill Garvey, Paul Cooney, Kevin Miller, Mike Conners, Paul Rapello, John Stangle, Dominick Arico and Iver Anderson from Boswell.
The Mayor led the Pledge of Allegiance and asked for a moment of silence for Edgar Scott and family and the families of the Virginia Tech students and faculty.
Paul Rapello representing St. Joan of Arc Parish requested the Board give permission to St. Joan of Arch Parish to hold a bazaar in Ganser Smith Park. A discussion followed with several questions to be answered by the church in the form of a letter to the Mayor and Board outlining the dates of the bazaar, hours of operation, what services are requested from the Village, the number of rides and their weight, insurance coverage for the Village, number of vendors and types, how the church plans on handling parking issues, noise issues, access for emergency vehicles, amount of bond for damages to park, etc.. Mr. Rapello stated he would get a letter to the Village.
Trustee Lane stated that Village clean-up Day is scheduled for Sunday, April 29th from 1 PM to 3 PM meet at Ganser Smith Park.
Paul Cooney discussed a meeting that has been scheduled between the owners and engineers of Jones Court and Boswell to get the “AS Built” plans before any other permits are issued.
Mr. Dominick Arico of Boswell Engineering presented a Preliminary Site Plan to the Board for construction of 24,000 sq ft office building at 35 Broadway. After a discussion Trustee Lane moved seconded, by Trustee Miller a motion to Grant Preliminary Site Plan Approval with the stipulation that the plan be reviewed by an Engineering Firm approved by the Board with the cost to be paid by Boswell.
APPROVED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded, by Trustee Grenier, to accept the minutes of the March 19th, 2007 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting ABSTAIN
Trustee Miller voting AYE
Mayor Coates voting ABSTAIN
A motion was made by Trustee Lansing seconded, by Trustee Lane, to accept the minutes of the April 2nd, 2007 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting ABSTAIN
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded, by Trustee Lansing to accept the minutes of the April 9th, 2007 Preliminary Budget Hearing.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded, by Trustee Grenier, to approve payment for the following:
WARRANT # 22
GENERAL totaling $54,868.51
WATER totaling 5,486.38
SEWER totaling 1,412.44 TOTAL $61,767.33
PAYROLL # 23 totaling $66,836.49
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Lane offered the following, a resolution to adopt the Preliminary 2007 – 2008 Budget as the FINAL BUDGET. There was no second to the resolution.
After which Trustee Miller offered the following resolution that the Preliminary Budget be revised by reducing the trustee salary by $500.00 each and adding the $2,000.00 to line item A-8510.0400 Community Beautification. There was no second.
The Clerk advised the Board that if the Budget is not adopted by the end of the month then the Preliminary Budget will constitute the budget for the upcoming fiscal year and that if the Board wanted to hold another meeting to discuss the Budget the date needed to be picked so proper notification can be made.
After a discussion concerning the 2006 Fire Department Service Award Program Trustee Lansing moved seconded by Trustee Lane a resolution authorizing the Mayor to sign the necessary forms.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk advised the Board he received two proposals for preventive maintenance for the ensuing year commencing May 1, 2007 for the heating and cooling systems at the Village Hall Complex. The proposals are:
Dwight Plumbing & Heating, Inc. $2.900.00
General Mechanical Services, Inc. $3,023.00
After a discussion Trustee Lane moved seconded, by Trustee Grenier to accept the proposal from Dwight Plumbing and Heating, Inc. for $2,900.00.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Miller discussed two grants, The Quality Communities Grant for Trails and the Linkage Grant from CDTC, after a discussion it was determined that before we approve the CDTC Grant proposal that Paul attend a scheduled meeting with CDTC and report back with the actual requirements for the Village. Trustee Miller also reminded everyone that there will be a Parks Committee Meeting at 7 P.M. May 2nd at Village Hall.
The Clerk read a letter from Pat O’Brien Shop Steward requesting the DPW be allowed to begin summer hours 7 A.M. to 3 P.M. on April 30, 2007. After a discussion the Board agreed to allow the DPW to work 7 A.M. to 3 P.M. from April 30th thru September 7th, 2007. The Clerk will notify the DPW.
The Clerk reviewed various training sessions for the Board.
The Clerk advised the Board that the document scanner for the Police Department was found to be unrepairable and needed to be replaced. Trustee Lane moved seconded by Trustee Grenier a motion declaring the document scanner for the Police Department as surplus.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk also advised the Board that the Ronald MacDonald House would be sponsoring a Carnival at the Regional Market the week of April 23rd – 29th and that the permit fee is $25.00 - $150.00, after a discussion the Board agreed to charge $25.00. The Clerk led a discussion concerning a proposal he received from General Code concerning the Village’s Code Book. The Clerk will follow-up with General Code concerning some questions.
The Board gave their Liaison Reports:
Mayor Coates – Admin, Bldg Insp., Exec Assist
Trustee Grenier – Fire Dept
Trustee Lane – DPW
Trustee Miller – Senior Citizens
Trustee Lansing – Police Dept
Executive Assistant Paul Reuss updated the Board that the Business of the Month will be Satch Sales.
At 9.37 P.M. a motion was made by Trustee Grenier seconded, by Trustee Lansing to enter into Executive Session to discuss a personnel issue.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The regular meeting reconvened at 9:58 P.M.
A discussion was held concerning the applications for Youth Director after which it was decided to make Brianna DiBiase the Youth Director for the up coming year. Also there was a discussion concerning liaison arrangements after which the following was decided:
Trustee Grenier – Fire Department & Youth
Trustee Lane – Police Department
Trustee Lansing – DPW Department
Trustee Miller – Economic Development/Building Department & Seniors
Mayor Coates – Administration
A motion was made by Trustee Lansing seconded, by Trustee Lane to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 10:30 P.M.
___________________________________
William T. Smith, Jr.
Clerk - Treasurer
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