The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on December 6, 2004 was called to order by Mayor John Bishop at 7:00 P.M.
PRESENT: John W. Bishop, Jr., Mayor
John F. Hagmann, Trustee
Robert J. Schanz, Trustee
Timothy A. Lane, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
John T. Stangle, Jr., Exec. Asst. to Mayor
Also attending: Charles Price , resident
The Mayor led the Pledge of Allegiance.
Resident Chuck Price discussed the ownership of the piece of property adjacent to his driveway according to his deed it is Brookside Avenue. The Board agreed to have a title search done to determine if the property was ever dedicated as a street.
A motion was made by Trustee Lane, seconded by Trustee Hagmann, to accept the public hearing minutes of the November 15, 2004
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Hagmann, seconded by Trustee Lane made a motion, to accept the minutes of the November 15, 2004 meeting.
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Schanz, seconded by Trustee Lane made a motion, to approve payment for the following:
WARRANT # 13
GENERAL totaling $ 224,617.25
WATER totaling 231,660.23
SEWER totaling 6,000.00
GENERAL PAYROLL #13 totaling $81,776.04
WATER PAYROLL #13 totaling 1,777.49
TOTAL $83,553.53
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Schanz offered, seconded by Trustee Hagmann, a resolution authorizing payment of Chief O'Brien's dues to New York State Association Chiefs of Police, Inc in the amount of $100.00.
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Clerk led a discussion concerning the need to re-appropriate money for the park that was appropriated last fiscal year but never spent. After discussion Trustee Schanz moved seconded by Trustee Hagmann a resolution authorizing the clerk to transfer $90,000.00 from the General fund un-appropriated fund balance (A0000.0909) to the park miscellaneous (A7110.0404)
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Clerk explained the need to either go out to BID for the administration of the Villages 457 plan or to switch the plan to the New York State Deferred Compensation Plan. After a discussion Trustee Schanz moved seconded by Trustee Lane the following resolution.
Village of Menands Adoption of
The State of New York Deferred Compensation Plan
WHEREAS, the Village of Menands wishes to adopt the Deferred Compensation Plan for Employees of the State of New York and Other Participating Public Jurisdictions (the "Plan") for the voluntary participation of all eligible employees; and
WHEREAS, the Village of Menands is a local public employer eligible to adopt the Plan pursuant to Section 5 of the State Finance Law and
WHEREAS, the Village of Menands has reviewed the Plan established in accordance with Section 457 of the Internal Revenue Code and Section 5 of the State Finance Law of the State of New York; and
WHEREAS, the purpose of the Plan is to encourage employees to make and continue careers with the Village of Menands by providing eligible employees with a convenient and tax-favored method of saving on a regular and long-term basis and thereby provide for their retirement;
NOW, THEREFORE, it is hereby:
RESOLVED, that the Village of Menands hereby adopts the Plan for the voluntary participation of all eligible employees; and it is further
RESOLVED, that the appropriate officials of the Village of Menands are hereby authorized to take such actions and enter such agreements as are required or necessary for the adoption, implementation, and maintenance of the Plan; and it is further
RESOLVED, that the Administrative Services Agency is hereby authorized to file copies of these resolutions and other required documents with the President of the State of New York Civil Service Commission.
Adopted the 6th day of December 2004, at a meeting of the Board of Trustees.
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
There was a discussion concerning the authorizing of non-bargaining unit employees the option of receiving monetary value for up to 10 unused vacation days per calendar year. Trustee Hagmann will develop the language and incorporate it in the Employee Handbook.
The Clerk led a discussion concerning the repeal of section 145-16 of the Village Code. After a lengthy discussion it was decided to leave the section in the code.
The Board was advised to let the Dispatcher know if they will be attending the PBA Christmas Party on Sunday December 12, 2004 from 3 - 6pm. Also the Firemen's Christmas party will be Saturday December 11, 2004 at 6:00pm and they should let John Stangle know if they plan on attending.
The Clerk reminded everyone the Village Employee's Christmas party is Thursday December 16th from 3 - 6pm.
The Mayor discussed a letter he received from NYSDOT requesting the Village to sign off on the Bridge Project on Route 32. John Stangle will review the project with DOT to address the Mayor's & the Board's concerns and questions.
The Mayor requested the clerk to have the DPW foreman schedule clean-out of the trash rack at Harts Lane and the outlets for Knuckles Creek at the end of East Kenmar.
There was a discussion about the Boards Policy concerning the park. The clerk will check with the Town of Colonie, Village of Colonie and the City of Watervliet as to whether they charge for use of their parks. Also he will check with NYCOM on use fees.
Trustee Hagmann asked if the clerk could provide a breakdown of who used the park over the last couple of years.
Trustee Miller advised the Board that he attached the last two Town of Colonie Master Plan meetings and had forwarded a letter to the Town encouraging the inclusion of the Village in its plan. Trustee Miller asked the Board to let him know of any issues they would like to be discussed at the meeting.
John Stangle advised the Board he had a meeting on Tuesday with the consultants from the Regional Market to discuss their plans.
John Stangle discussed the Rotary's bell ringing project for the Christmas holidays and asked if anyone could help to please sign the list.
At 8:15 p.m., a motion was made by Trustee Hagmann, seconded by Trustee Lane, to enter into executive session.
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The regular meeting reconvened at 8:36 P.M.
A motion was made by Trustee Hagmann, seconded by Trustee Lane to adjourn.
Adopted: Trustee Hagmann voting AYE
Trustee Schanz voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The meeting was duly adjourned at 8:38 P.M.
_____________________
William T. Smith, Jr.
Clerk-Treasurer
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