The regular semi-monthly meeting of the Board of Trustees of the Village of Menands was held on July 7th, 2008 and called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
Cheryl A. Lyon, Clerk
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Assist to Mayor
ABSENT: William T. Smith, Jr., Clerk - Treasurer
Also attending: Bill Garvey, Paul Cooney and Tim Boyd
The Mayor led the Pledge to the Flag.
Bill Garvey requested that the weeds, brush and trees be removed around the light pole on the eastside of So Lyons Avenue by the little creek. Also clean-up around the fire hydrant on Clifford Road next to Mrs. Conway’s property.
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the June 16th, 2008 meeting as amended.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to approve payment for the following:
WARRANT # 3
GENERAL totaling $42,447.43
WATER totaling 27,957.65
SEWER totaling 1,732.46
TOTALS $72,137.54
PAYROLL #2 totaling $ 77,408.38
(6/6/08 – 6/19/08)
PAYROLL #3 totaling 67,236.03
(6/20/08 – 7/3/08)
TOTAL $144,644.41
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Lane discussed a request from the owner of property listed as 5 Kingston Street and upon investigation it was determined that the property address is listed as the lot number. Therefore, after discussion with the Town of Colonie Assessment Office it is determined that the correct identifying number for the following property 55.17-1-7 should be numbered as 1A Kingston Street. After which Trustee Lane offered the
following resolution seconded by Trustee Lansing changing the mailing address for the property (SBL 55.17-1-7) from 5 Kingston Street to 1A Kingston Street.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Tim Boyd talked about the flow valve actuator replacement; after a lengthy discussion by the Board it was determined that Tim needs to get additional information from SPS regarding warrantees, installation cost and determine if parts are still being manufactured should the Board decided on the exact replacement purchase.
A motion was made by Trustee Lansing to authorize a transfer of $7,500.00 from Water Unappropriated Fund to F.8340.0427 Maintenance of Controls to cover cost of new valve purchase seconded by Trustee Lane. However, the valve is not to be purchased until additional financial information is obtained from the Clerk – Treasurer.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Village has received three (3) bids as follows for an 8’ “V” Plow for the new truck:
STS Trailer & Truck Equipment $4,350.00
T & T Body King, Inc. 4,371.00
Arrowhead Equipment, South 4,900.00
After a discussion with Tim on the necessity of this new plow Trustee Lansing made a motion to accept the bid from STS Trailer & Truck Equipment in the amount of $4,350.00 seconded by Trustee Grenier.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
After a lengthy discussion with Tim on repairing the old Grounds Master mower for the sum of $8,600.00 and the need to purchase a new Zero Turn mower for an additional $9,538.68. Trustee Lansing made a motion to approve $8,600 to repair the old Grounds Master mower seconded by Trustee Lane.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Board tabled discussion regarding the $9,538.68 purchase of new Zero Turn mower for additional financial information from the Clerk – Treasurer.
The Clerk discussed declaring the old water truck #20 a 1996 ½ ton pick up (VIN# 1GCEK14R5TZ114784) as surplus so he can advertise it for disposal. It currently has over 115,000 miles on it and it needs work on the gear shifter/box (estimate to be up to $2,500), it may also need transmission work.
After a discussion Trustee Lansing offered the following resolution declaring the 1996 ½ ton pick up as surplus seconded by Trustee Grenier. Mayor Coates stipulated that all Village stickers must be removed from this vehicle.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
At 7:50 P.M. a motion was made by Trustee Lansing seconded by Trustee Lane to enter into Executive Session.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The regular meeting reconvened at 8:28 P.M.
Trustee Lansing offered the following resolution that the Mayor is authorized to sign the Memorandum of Agreement with the Menands PBA subject to review of the final agreement. The resolution was seconded by Trustee Lane.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Mayor led a discussion concerning the paving of Canal Road South and reimbursement from CHIPS money, the Clerk had received three (3) estimates as follows:
Bob Talham, Inc. $43,914
Callanan Industries $46,425
Hudson River Construction $57,200
The Mayor stated both the Clerk and Tim Boyd recommended that this road be paved as there is no infrastructure to be repaired. Trustee Lansing moved seconded by Trustee Lane a motion to accept the BID from Bob Talham, Inc. in the amount of $43,914.00.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Mayor advised everyone that the NYS PSC had given Time Warner another temporary permit to continue operating in the Village, subject to negotiation of rates. The Clerk sent a letter to the PSC advising them that he sent a letter to Time Warner in October of 2005 to discuss the Franchise Agreement and has yet to have a response.
A motion was made by Trustee Lansing seconded by Trustee Lane to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 8:45 P.M.
_____________________
Cheryl Lyon
Clerk
As submitted to me on Friday, July 18, 2008
_________________________
William T. Smith, Jr.
Clerk - Treasurer
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