The regular semi-monthly meeting of the Board of Trustees of the Village of Menands held on June 2nd, 2008 and called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Assist to Mayor
Also attending: Bill Garvey, Don Bucher
The Mayor led the Pledge of Allegiance.
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the May 19th, 2008 Public Hearing on Local Law of the Village of Menands Amending Section 135-58 relating to Sewer Rents.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the May 19th, 2008 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded by Trustee Grenier to approve payment for the following:
WARRANT # 26 ENC
GENERAL totaling $ 20,214.55
WATER totaling 3,360.28
SEWER totaling .00
TOTAL $ 23,574.83
WARRANT #1
GENERAL totaling $224,516.44
WATER totaling 21,649.00
SEWER totaling .00
TOTAL $246,165.44
PAYROLL # 26 totaling $ 72,191.50
(05/09/08 – 05/22/08)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk reviewed the proposals for replacing/repairing the Village Sign on Village Hall the following proposals were received:
New Sign Marshall Sign Corp $2,450
Action Sign 2,900
New Sign Face Only Marshall Sign Corp $ 900
Action Sign 1,200
New Cap & Clean Existing Face Marshall Sign Corp $ 465
Action Sign 780
After a discussion Trustee Lansing moved seconded by Trustee Lane a resolution accepting the proposal from Marshall Sign Corp for a new sign at a cost of $2,450.00 installed.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Lane inquired as to removing the 75th Anniversary Signs and replacing them with Welcome to Menands Signs. DPW Foreman Boyd will look into that along with possible moving the Welcome to Menands Sign on 378 – up to the corner.
DPW Foreman Boyd led a discussion concerning the repair/purchase of one of our large lawn movers. After which he was requested to get back to the Board with more information concerning leases and warranties along with costs of a new mowing deck.
Trustee Miller led a discussion concerning the proposed RFQ for Infrastructure Work. After which Trustee Lansing moved seconded by Trustee Lane a motion accepting the proposed RFQ with the amendments discussed tonight so we could mail them out this week.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A discussion was held concerning a committee to review the RFQ’s and makes a recommendation to the Board, Trustee Miller will canvass the proposed committee member.
The Clerk advised the Board that the 2008 Annual MS-4 Report is on file in the Village Office if anyone would like to review it.
Trustee Miller discussed the French & Indian Wars reenactment he attended at Schuyler Flats over the Weekend and volunteered to be the Village representative for the 2009 Hudson River Celebration. Hopefully Menands, Watervliet and Colonie can do a joint project at Schuyler Flats.
Trustee Grenier led a discussion concerning the parking situation on Brookside Avenue when there is a function at the Fire House or when there is Court. The Board will review the situation.
The Mayor advised the Board that he had been asked by Allied Associates (Jones Court) to accept the Jones Court Road with an indemnity agreement instead of waiting for the road to be completed, the Mayor stated a resolution would need to be passed authorizing him to sign the Indemnity Agreement, after a lengthy discussion there was no second, as a result there was no motion, and the Indemnity Agreement will not be signed.
The Mayor reviewed several invitations to functions he cannot make and advised the Board they were welcome to attend.
The Clerk reminded the Board that the Annual NYCOM Meeting is June 8th – 11th at the Gidean Putnam in Saratoga.
The Clerk advised the Board that he has the following pieces of equipment he wishes to have declared surplus so he can get rid of them:
1) Oster Tower # 27
2) Dell Monitor #149
3) Dell Monitor #225
4) Dell Monitor #189
5) Danjen Tower #241
6) Super VGA Monitor #242
7) Inteva Tower # 65
8) HP Laser Jet Printer #227
9) ’97 1 ton Chevy Dump Vin #1GBHK33 ROVF008567
10) Typewriter #1091
11) Epson Dot Mat Printer #????
12) Digital Monitor #????
13) Printer Cover #????
14) Dell Monitor #????
15) Portable radio #25
16) Portable radio #30
17) Portable radio #31
18) Portable radios from FC
After a discussion Trustee Lansing moved seconded by Trustee Lane a resolution declaring the above listed items surplus and authorized the Clerk to dispose of these surplus items.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Mayor Coates thanked Paul and Bill for their work on the business breakfast, it was well received.
A motion was made by Trustee Lansing seconded by Trustee Lane to adjourn at 8:19 P.M.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
At 8:20 P.M. Trustee Lansing moved seconded by Trustee Miller a request to reopen the meeting for one item.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
DPW Foreman Boyd requested permission to approach the developer at the end of Simmons Lane to see if he would accept the spoils of water breaks, etc. from the Village as we have approximately twenty (20) truck loads that we need to get rid of.
After a discussion Trustee Lansing moved seconded by Trustee Lane a resolution authorizing the DPW Foreman permission to approach the developer at the end of Simmons Lane to dump the Village’s DPW spoils, if this is ok with the developer then the DPW can dump said spoils.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Grenier moved seconded by Trustee Lane a motion to adjourn.
at 8:26 P.M.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 8:26 P.M.
_____________________
William T. Smith, Jr.
Clerk-Treasurer
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