The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on May 5th, 2008 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk – Treasurer
Jennifer Carlson, Village Attorney
Paul Reuss, Exec Assist to the Mayor
Also attending: Bill Garvey, Jr., Paul Cooney, Joe Rossier, Kerry Franklin, Diane MacFarland, John Schleck, and John Stangle.
The Mayor led the Pledge of Allegiance.
John Stangle advised the Board he thought the idea of changing special pick-ups from weekly to twice a year was a bad idea; this is a good service the Village provides. Also, what will happen with the dumpster, would those that get the dumpster be the only ones to have junk picked up?
Paul Cooney updated the Board on the Boswell Project and also had a copy of a map showing the trails in the Green Space. He provided this for the liaison to the parks.
Resident Diane MacFarland complimented the DPW on the work they have done in the park and around the Village. Mrs. MacFarland also asked for a recap of the public hearing on sewer rates and any action taken at the Special Meeting. The Mayor and Clerk provided the information requested.
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the April 21st, 2008 meeting as amended.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting ABSTAINED
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the April 29th, 2008 Public Hearing on Sewer and Water Rates.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the April 29th, 2008 Special Board Meeting which followed immediately after the Public Hearing on Sewer and Water Rates..
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded by Trustee Grenier to approve payment for the following:
WARRANT # 23
GENERAL totaling $78,258.98 WATER totaling
462.63
SEWER totaling .00
TOTAL $78,721.61
PAYROLL # 24 totaling $69,064.13
(4/11/08 – 4/24/08)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to adopt the following Resolution.
TAX LEVY RESOLUTION
A RESOLUTION levying the total taxes and other charges extended and levied against each parcel of real property shown on the roll prepared and verified by the Clerk-Treasurer for the 2008-2009 fiscal year.
RESOLVED, that there be levied and assessed against the real property of the Village of Menands the following sums for village government and other charges for the fiscal year 2008-2009 with a tax rate of $5.43 per thousand of homestead assessed valuation and $5.96 per thousand of non-homestead assessed value:
General Fund ------------------------------------------------------------ $1,784,238.00
For Relevied Water & Sewer Rents
And Charges, with Interest ----------------------------------------- $ 96,442.80
Total Real Property Taxes
And Other Charges on Roll -----------------------------------------$1,880,680.80
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning reducing the special trash pick-ups to less than weekly. After which the Clerk was requested to provide further information to the Board before any further action will be taken.
The Clerk led a discussion concerning the purchase and installation of a 1,000 gal fuel tank at the County’s North Sewage Treatment Plant on Canal Road South so that the Village would be able to fuel its vehicles as the current supplier has closed. After the discussion Trustee Lansing moved seconded by Trustee Miller a motion to accept the proposal from Valley Petroleum Services, LLC to furnish and install a 1,000 gallon petrohopper in accordance with NYSDEC regulations for $10,315.00. After a Memorandum of Understanding is received from the Albany County Sewage Treatment North Plant allowing the Village unlimited access to the pumps, designation of whom is responsible for the maintenance of the pumps and area surrounding the pumps and a provision that if
circumstances change that the Village will have at the minimum six (6) months to locate a new provider.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning the replacement of the current PBX Phone System. After which he was asked to get more information as to the purchase of a new system instead of leasing.
The Clerk advised the Board he received two proposals for preventive maintenance for the ensuing year commencing May 1, 2008 for the heating and cooling systems at the Village Hall Complex. The proposals are:
Dwight Plumbing & Heating, Inc. $2,900.00
General Mechanical Services, Inc. $4,124.00
After a discussion Trustee Lane moved seconded by Trustee Lansing to accept the proposal from Dwight Plumbing & Heating, Inc. for $2,900.00.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk reminded the Board of the NYCOM Annual Meeting June 8th to 11th, 2008 at the Gideon Putnam Hotel in Saratoga Springs.
The Clerk informed the Board that water meter reading did commence on April 28th, 2008 and that hydrant flushing will be completed by the end of the month.
The Mayor reviewed the Liaison assignments and after a discussion the following were agreed to.
Mayor - Administration
Trustee Grenier - Youth, Historian, Beautification and Parks
Trustee Lane - Building Dept. and Fire Dept.
Trustee Lansing - Police Dept and Court
Trustee Miller - DPW and Seniors
Trustee Lansing introduced the following proposed local law:
A LOCAL LAW OF THE VILLAGE OF MENANDS
AMENDING SECTION 135-58 RELATING TO
SEWER RENTS, IN RELATION TO
THE RATE THEREOF
Be it enacted by the Board of Trustees of the Village of Menands as follows:
SECTION 1. Section 135-58 of the Code of the Village of Menands, as amended by Local Law #1 of said Village for 2008 is hereby amended as follows:
Sewer rents shall be computed semi-annually and the basis therefore shall be determined by resolution of the Village Board.
SECTION 2. This Local Law shall take effect immediately upon its adoption and filing pursuant to the requirements of the Municipal Home Rule Law.
A public hearing was scheduled for May 19th, 2008 at 7:00 P.M. to be followed by the regularly scheduled Board Meeting.
At 8:00 P.M. Trustee Lansing made a motion seconded by Trustee Lane to enter into Executive Session to discuss negotiations.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Trustee Coates voting AYE
The regular meeting reconvened at 8:16 P.M.
Trustee Lansing and the Board discussed various items pertaining to Economic Development.
A motion was made by Trustee Miller seconded by Trustee Grenier to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 8:46 P.M.
_____________________________
William T. Smith, Jr.
Clerk - Treasurer
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