The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on January 7, 2008 was called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec. Assist to Mayor
Also attending: Bill Garvey, Diane Brunelle, Roger Collen, Paul Cooney, Dorothy Schanz and Mark Schanz.
The Mayor led the Pledge of Allegiance.
Roger Collen representing Bethany Church advised the Board that when he was here the last time he mentioned that since North Lyons Avenue was refurbished Bethany was getting water in their cellar that they never had, due to North Lyons being raised. This statement did not appear in the Minutes of that meeting, he just wanted to make sure it was not forgotten. The Clerk advised Mr. Collen that the engineer of the job was notified and is reviewing the situation to correct Bethany’s problem, and that he will remind the engineer about the water in the cellar.
Mr. Mark Schanz and Mrs. Dorothy Schanz discussed the Village dumping snow on the old ice rink on Canal Road and how it is effecting the renting of their property. The Village will look for other places to dump it when needed but cannot guarantee it won’t be done again.
Mrs. Schanz also inquired about the addresses on Upland Road and the changes due to E-911. The Clerk will review the issue with the Town.
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of a Public Hearing on a proposed Local Law pertaining to “Stormwater Management and Erosion & Sediment Control” that was held on Monday, December 17th, 2007 at 7:00 P.M.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of a Public Hearing on a proposed Local Law pertaining to “Illicit Storm Discharge” that was held on Monday, December 17th, 2007 at 7:07 P.M.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to accept the minutes of the December 17th, 2007 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded by Trustee Lansing to approve payment for the following:
WARRANT # 15
GENERAL totaling $401,745.54
WATER totaling 9,366.29
SEWER totaling .00
TOTAL $411,111.83
PAYROLL # 15 totaling $ 79,702.94
(12/7/07 – 12/20/07)
PAYROLL # 16 totaling $ 66,317.46
(12/21/07 – 01/03/08)
TOTAL $146,020.40
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
TrusteeLansing voting AYE Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Grenier offered seconded by Trustee Lane the following resolution and moved its adoption: A resolution authorizing the Clerk-Treasurer to transfer $15,000.00 from the General Unappropriated Fund Balance to A3410-0437 Fire Inspection/Miscellaneous to cover costs associated with Fire Inspections.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Grenier offered seconded by Trustee Miller a motion authorizing the Clerk-Treasurer and the Executive Assistant to the Mayor to attend the 2008 GFOA Annual Conference April 2nd – 4th, 2008 in Albany at the Marriott at a cost of $280.00 each.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk discussed replacing the copiers in the Village Office, Court and Police Department the lease is about to run out and he has received several proposals to lease new machines for 60 months including Maintenance Agreements. After the discussion Trustee Miller moved seconded by Trustee Grenier the following a resolution authorizing the Clerk to accept the lowest qualified bidder for the replacement of the copiers in the Village Office, Court and Police Department
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
TrusteeLansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
There was a discussion concerning meeting with the Bond Counsel after which it was agreed to schedule a Tentative Workshop for Bonding on Wednesday, January 23, 2008 at 6:00 PM in the Court Room.
The Clerk advised the Board that the Annual Winter meeting of the Mohawk-Hudson Association of Village Officials is scheduled for Sunday, January 27th in the Village of Ravena, reservations no later than Wednesday, January 16th, let the Clerk know if you are attending.
It was noted that the next Village Board meeting will be held on Tuesday, January 22nd due to the observance of Martin Luther King's Birthday on January 21st.
At 7:37 P.M. Trustee Lansing made a motion seconded by Trustee Lane to enter into Executive Session.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The regular meeting reconvened at 7:50 P.M.
Trustee Miller moved to authorize the Mayor to send a letter to the following people asking them to serve on the Economic Development and Planning Work Group (Mr. Steve Allocco, Mr. Rocky Ferraro and Mr. Eric Mostert)Trustee Lane seconded the motion.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lansing seconded by Trustee Lane to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 8:25 P.M.
_____________________
William T. Smith, Jr.
Clerk – Treasurer
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