The regular semi-monthly meeting of the Board of Trustees of the Village ofMenands, held on November 5th, 2007 was called to order by Deputy Mayor Timothy A. Lane at 7:05 P.M.
PRESENT: Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Jennifer Carlson, Village Attorney
Paul Reuss, Exec Asst to Mayor
ASBENT: Thomas G. Coates, Mayor
Also attending: Bill Garvey, Paul Cooney, John & Carol Blaauboer, Connie Van Buren and John Stangle.
The Deputy Mayor led the Pledge of Allegiance.
Resident Connie Van Buren complained about someone feeding pigeons on Clifford Road and the mess they make. She also inquired as to a truck in her neighbor’s yard and whether it was a hindrance to emergency vehicles? The Clerk will have the Building Inspector review the situation.
John Stangle advised the Board that nothing has been done to the trails in the open space for the last couple of years and that it should be done as residents cross country ski thru there in the winter.
Residents John & Carol Blaauboer inquired as to the progress on Health Care coverage for the retirees – Deputy Mayor Lane advised them that we are waiting to get something from the carriers, and as soon as we do the Village will schedule a meeting with the retirees.
A motion was made by Trustee Lansing seconded by Trustee Grenier to accept the minutes of the October 15th, 2007 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
A motion was made by Trustee Grenier seconded by Trustee Miller to approve payment for the following:
WARRANT # 11
GENERAL totaling $ 61,308.26
WATER totaling 1,990.89
SEWER totaling 44,914.48
TOTAL $108,213.63
PAYROLL # 11 totaling $64,425.97
(10/12/07 – 10/25/07)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The Clerk led a discussion concerning the BID Opening for the Paving Work on Tanney’s Alley between Villa Road and North Lyons Avenue, the following bids were received:
Bob Talham, Inc. $7,500
Valley Paving $7,800
Harbour Roads $7,250
After a discussion Trustee Grenier moved seconded by Trustee Lansing a motion to award the paving contract to Harbour Roads in the amount $7,250.00.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The Clerk led a discussion concerning the BID Opening for the Medium Duty Truck w/Dump Body and Municipal Plow, the following bids were received:
HL Gage - Arrowhead $83,865.00
HL Gage - placeCityHenderson 88,600.00
HL Gage – T & T Body 84,168.00
Metro Ford – Henderson 57,727.00
Metro – T & T Body 52,121.00
Gendron – Arrowhead 61,982.33
Gendron – T & T Body 61,250.33
After a discussion Trustee Lansing moved seconded by Trustee Miller a motion to award the truck bid to Gendron – T & T Body in the amount of $61,250.33.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The Clerk advised the Board that when they approved the videoing of the Sanitary Sewer Lines on August 6, 2007 he did not transfer any monies, therefore, he needs to transfer from the Sewer Fund Unappropriated $30,000 to G-8120-0453 Engineering Services. Trustee Grenier moved seconded by Trustee Miller a resolution authorizing the Clerk to transfer the funds requested.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The Clerk and Executive Assistant Reuss led a discussion concerning a resolution for the County in relation to MS-4 after which Trustee Lansing moved seconded by Trustee Miller the following resolution.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
MUNICIPAL RESOLUTION
Water Quality Improvement Projects and
NonagriculturalNonpointSource Projects
Municipal Resolution
Resolution authorizing the items listed below pursuant to the Bond Acts enacted in 1965, 1972 and 1996 and the Environmental Protection Fund, as well as federal grant awards available for such projects.
WHEREAS, Village of Menands herein called the “Municipality”, after thorough consideration of the various aspects of the problem and study of available data, has hereby determined that certain work, as described in its application and attachments, herein call the “Project”, is desirable, is in the public interest, and is required in order to implement the Project; and
WHEREAS, the Environmental Conservation Law (“ECL”) authorizes State assistance to municipalities for water quality improvement projects by means of a contract and the Municipality deems it to be in the public interest and benefit under this law to enter into a contract therewith;
NOW, THEREFORE, BE IT RESOLVED BY Board of Trustees
1. That Paul Reuss, Executive Assistant to the Mayor or such person’s successor in office, is the representative authorized to act in behalf of the Municipality’s governing body in all matters related to State assistance under ECL Articles 17, 51 and 56 and/or any applicable federal grant provisions. The representative is also authorized to make application, execute the State Assistance Contract, and submit Project documentation, in matters related to the Project and to State assistance;
2. That the Municipality agrees that it will fund its portion of the cost of the Project and that funds will be available to initiate the Project’s field work within twelve (12) months of written approval of its application by the Department of Environmental Conservation;
3. That one (1) certified copy of this Resolution be prepared and sent to the Albany Office of the New York State Department of Environmental Conservation.
4. That this Resolution takes effect immediately.
The Clerk advised the Board that he had received two proposals to insulate the duct work in the Meeting Room of the Firehouse as there has been an issue with condensation ruining the ceiling tiles. The following proposals were received:
Dwight Plumbing & Heating $3,290
General Mechanical Services, Inc. $2,958
Trustee placeCityLansing moved seconded by Trustee Grenier to award the contract to General Mechanical Services, Inc. for the proposed price of $2,958.00.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Trustee Grenier offered seconded by Trustee Miller a resolution authorizing the Mayor to sign the Annual Service Fee Agreement with PenFlex for the administration of the Service Award Program for the Volunteer Firefighters.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
There was a discussion concerning a memo from DPW Foreman Boyd about garbage pick-up on the private roads off of Route 378. The Clerk will address the issues with a letter to the residents.
The Clerk advised the Board that $113,175.55 in delinquent 2007 – 2008 Property Taxes was sent to the county effective November 1st, 2007.
There was a discussion concerning the request from Broadway Auto to extend their Site Plan Approval for an additional two (2) years. After the discussion Trustee Miller moved seconded by Trustee Grenier a motion authorizing an extension of one (1) year until November 1st, 2008 for the Broadway Auto Site Plan with no changes. If there are any changes then a new Site Plan will be required.
The motion was approved three (3) to one (1):
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting NAY
Trustee Miller voting AYE
A motion was made by Trustee Lansing seconded by Trustee Grenier to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
The meeting was duly adjourned at 8:35 P.M.
____________________________ William T. Smith, Jr.
Clerk-Treasurer
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