Regular Village Board Meeting Page 1 of
June 18, 2007
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands held on June 18th, 2007 and called to order by Mayor Thomas G. Coates at 7:00 P.M.
PRESENT: Thomas G. Coates, Mayor
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Mark Lansing, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Assist to Mayor
Also attending: David Canova, Paul Cooney, Jeff Ferraro, Wm Maloney, Dianne MacFarland, Jim Long and Chuck Price.
The Mayor led the Pledge of Allegiance.
Resident Chuck Price inquired about the Zoning for the corner lot at Brookside Avenue and Broadway and about the temporary sign for the Regional Market. The Mayor and Paul Reuss explained the role of the Building Department and the situation with each item.
Jim Long discussed the issue of trees on Menand Road, Brookside Avenue and Broadway after a discussion Trustee Miller moved seconded by Trustee Lansing a motion to plant eleven (11) trees on Menand Road and eight (8) trees on Brookside Avenue.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Trustee Miller then moved to plant six (6) replacement trees on Broadway with 2” trees at $300.00 each. During a discussion it was noted that Broadway is a State Highway and we should try to get the State to replace the trees, Trustee Miller’s motion was then tabled.
Jeff Ferraro representing Allied Associates Partners, LLD – developers of Jones Court – requested a change to the conditions for developing lots #2 and #3 as they have hit solid rock. They would like to change the design to have the houses on slabs and be a two story at one end where the garage is. The structures would be similar to the attached drawing.
After a discussion Trustee Lane moved seconded by Trustee Grenier a motion to accept the Site Plan changes as described to lots #2 and #3.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
Dave Canova and William Maloney representing 1-800 Radiator Albany discussed their operation with the Board as this was considered a change of use by the Building Department. After which the Board welcomed Mr. Canova and Mr. Maloney to the Village.
Fire Chief Primo addressed the Board concerning a donation from Verday Fire Department of a Boat and Trailer to the Fire Company. There was a discussion concerning insurance, training, storage, registration, maintenance and a policy for the use of the boat.
After which Trustee Miller moved seconded by Trustee Lane a motion to accept the donation for storage subject to a plan from the Fire Company that will address the issues of:
Annual Costs (including insurance)
Operation Plan
Training
Need for the boat
Maintenance
Storage
and the stipulation that the plan be approved by the Board of Trustees. Also that the request from Verdoy that their name be removed from the boat and trailer.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Chief also advised the Board the Engine # 425 was out of service for repairs.
A motion was made by Trustee Lansing seconded, by Trustee Lane, to accept the minutes of the June 4th, 2007 meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded by Trustee Grenier, to accept the minutes of the June 14th, 2007 Special Informational Meeting.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
A motion was made by Trustee Lane seconded, by Trustee Lansing, to approve payment for the following:
WARRANT # 26 ENC.
GENERAL totaling $30,698.15
WATER totaling 8,786.66 $39,484.81
WARRANT # 2
GENERAL totaling $32,339.12
WATER totaling 1,588.71
$33,927.83
PAYROLL # 1 totaling $58,491.21
(5/25/07 – 6/7/07)
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk advised the Board that the current Budget needs to be adjusted for the following two items: The Part Time Court Clerk was not funded in the budget because the position was not advertised or filled until after the preliminary budget was presented. Also the purchase of radios for the Village equipment was not done in the previous year as planned but will be done in the near future. After a discussion Trustee Lane moved seconded by Trustee Grenier the following resolution authorizing the Clerk-Treasurer to transfer $82,000.00 from the General Fund Unappropriated Fund Balance to A-1110-0152 PT Court Clerk $10,000; A-3120-0213 Police $44,400; A-3410-0208 Fire $3,200; and A-5110-0208 DPW $24,400.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk advised the Board he had received three (3) quotes for the seven (7) garbage cans that were discussed at the May 21st meeting. The quotes were:
American Pro $3,651.87
PMA $3,352.00
Play Pro $3,205.38
All prices included delivery. After a discussion Trustee Miller moved seconded by Trustee Grenier a motion to accept the quote from Play Pro in the amount of $3,205.38.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk led a discussion concerning the request for proposal for engineering services for the paving and drainage projects of Park Drive, Spyglass Hill, Edgewood Circle and McDonald Circle Extension, after which he was asked to contact C.T. Male and request a not to exceed price with full time inspection.
Trustee Miller led a discussion concerning the Nature Trails Grant and the RFQ which will be mailed next week.
Trustee Lansing and the Clerk discussed a request by DPW Foreman Boyd to purchase 10’ mower deck for the Trackless machine. This purchase would allow the use of the $65,000 machine during the summer instead of it being idle, it also would allow the parks to be mowed quicker. After which Trustee Lansing moved seconded by Trustee Lane a motion authorizing the purchase of the used mower deck for the Trackless machine at a cost of $6,000.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Board gave their Liaison Reports:
Mayor Coates - Building Inspector, Admin, Exec Assist
Trustee Grenier - Fire Dept
Trustee Lane – DPW
Trustee Lansing – Police
Trustee Miller – Senior Citizens
Trustee Lane discussed the idea that we have an alternate Zoning Board Member. Attorney Rehfuss will advise.
Mayor Coates discussed a new approach to the Liaison Reports after which it was decided the Board would discuss this with their respective department heads, etc.
Mayor Coates discussed with the Board, the Fire Company’s guidelines for the use of the Chiefs car and the Assistant Chiefs car. After which Trustee Lansing moved seconded by Trustee Grenier a motion authorizing the Clerk transfer the surplus Police Vehicle to the Fire Department to be used as the Assistant Chiefs car with the stipulation that when it dies it will not be replaced.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The Clerk discussed the Service Award Program and it was requested to have PenFlex do the restatement of the Plan to incorporate changes in the Law. The Clerk will follow up on this.
The Clerk advised the Board that he had received a projected 2008 rate increase for the NYSHIP Health Plan of between 12% and 16%.
At 9:54 P.M. a motion was made by Trustee Grenier Seconded by Trustee Lane, to enter into Executive Session.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The regular meeting reconvened at 10:35 P.M.
A motion was made by Trustee Grenier seconded by Trustee Lane, to adjourn.
ADOPTED: Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Lansing voting AYE
Trustee Miller voting AYE
Mayor Coates voting AYE
The meeting was duly adjourned at 10:36 P.M.
_____________________
William T. Smith, Jr.
Clerk-Treasurer
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