Regular Village Board Meeting Page 1 of 4
May 15, 2006
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on May 15, 2006 was called to order by Mayor John W. Bishop, Jr. at 7:00 P.M.
PRESENT: John W. Bishop, Jr., Mayor
John F. Hagmann, Trustee
Megan Grenier, Trustee
Ronald H. Miller, Trustee
William T. Smith, Jr., Clerk-Treasurer
Jen Carlson, Acting Village Attorney
Paul Reuss, Exec Assist to Mayor
ABSENT: Timothy A. Lane, Trustee
Also attending: Village Residents; Paul Cooney, Joel Burtman, Ruth Harbour, Diane MacFarland, and Jim Long.
The Mayor led the Pledge of Allegiance.
Joel Burtman of Riverview Center requested the Village declare the former Garden Center building located on the Riverview Center property as unsafe so it may be demolished (see attached). After a discussion Mr. Burtman was advised that the Village Attorney will review the information and have an answer for next meeting. Mr. Burtman thanked the Board.
Resident Ruth Harbour inquired as to the markings in the island at Clifford Road and Broadway. The Clerk advised Mrs. Harbour that he was informed that a sign post is to be installed and that the markings are for underground electric. Mrs. Harbour also discussed the --queuing of traffic in the area of Clifford Road and Broadway at the 378 south bound exit. The Clerk stated he was meeting with NYS DOT on the 16th and would once again mention the concerns of the residents. It was suggested that a stop sign be used in place of the yield sign at the junction of the 378 Exit and Broadway.
A motion was made by Trustee Hagmann, seconded by Trustee Grenier, to accept the minutes of the May 1, 2006 meeting.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
A motion was made by Trustee Hagmann, seconded by Trustee Miller, to approve payment for the following:
WARRANT # 24
GENERAL totaling $74,111.22
WATER totaling 4,170.47
TOTAL $78,281.69
PAYROLL # 25 totaling $57,216.51
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Clerk advised the Board that due to a computer error, that has been fixed, the amount for Relevied Water & Sewer on the Tax Warrant approved at the last meeting was in error and the new Tax Levy is as follows:
TAX LEVY RESOLUTION
A resolution levying the total taxes and other charges extended and levied against each parcel of real property shown on the roll prepared and verified by the Clerk-Treasurer for the 2006-2007 fiscal year.
RESOLVED, that there be levied and assessed against the real property of the Village of Menands the following sums for village government and other charges for the fiscal year 2006-2007 with a tax rate of $4.57 per thousand of homestead assessed valuation and $5.29 per thousand of non-homestead assessed value:
General Fund ------------------------------------- $1,571,191.00
For Relieved Water & Sewer Rents
And Charges, with Interest --------------------- $106,826.25
Total Real Property Taxes
And Other Charges on Roll --------------------- $1,678,017.25
Trustee Hagmann moved seconded by Trustee Grenier a motion authorizing the Mayor to sign the Corrected Tax Levy.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Clerk reviewed the Bids that were opened on May 11, 2006 for Rehabilitation of North Lyons Avenue and Menand Road the bids received were:
Kahl Harbour $907,878.00
Harbour Roads
PO Box 4087
Albany, New York 12204
Callanan Industries, Inc. $608,496.50
1245 Kings Road
Albany, New York 12212
Hudson River Construction $594,594.00
Attn: Jack Campbell
Port of Albany 12202
Peter Luizzi & Bros Contracting, Inc. $656,828.55
86 – 90 Watervliet Avenue
Albany, New York 12206
Carver Sand & Gravel LLC $520,307.41
494 Western Turnpike
Altamont, New York 12009
The Clerk advised the Board that he had Boswell Engineering review the bids and that he had received a letter from Boswell concluding that Carver Sand & Gravel LLC was the apparent low bidder and had met the documentation requirements. Therefore, they
see no reason not to award the bid to that firm. After a discussion Trustee Miller moved, seconded by Trustee Grenier a motion to accept the bid from Carver Sand & Gravel LLC for the Rehabilitation of North Lyons Avenue and Menand Road.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Clerk led a discussion concerning the fees charged at the Village Office for Tax Searches, Copies of the Village Code or excerpts from the code and Notary signatures after which it was agreed effective June 1, 2006 the fees be raised per the attachment with the Notary Fee to be at the discretion of the Notary.
The Clerk advised the Board that a meeting was scheduled at the Town of Colonie Operations Center on Tuesday, May 23rd at 9:00 A.M. on MS4, the discussion is to cover the development of Local Laws, the financing of MS4 and code enforcement, the Clerk needs to know who will be attending.
The Fire Chief and the Clerk received letters from PenFlex concerning the Service Award Program for the firefighters. The plan authorizes points to be awarded to an individual if they have been disabled as certified by the Workers Compensation Board, and that one (1) firefighter had been left off of the approved list. Therefore, it is requested that the Board pre-approve the list to included the disabled firefighter, the Board agreed to do so.
The Clerk reviewed several state contract prices for a new backhoe from the DPW Foreman. After a discussion, it was requested that the DPW do a hands on demonstration of the backhoes to decide which one best suits its needs.
The Clerk read a resolution concerning Albany County Empire Zones in the Village. After a discussion the Board requested the Clerk identify the properties better before the resolution is voted on.
The Clerk read a letter of Resignation from Ann Bacher, the Editor of the Menands Activities. The Clerk advised the Board he would advertise in the Activities for a new Editor. The Clerk also previewed two bids he received for the surplus computer monitors (attached)
For the 17” monitor - $30.01
For the 15” monitor - $10.00
The Clerk will notify the bidders.
Liaison reports:
Mayor Bishop – Exec Assist, Admin, Building Inspector, DPW,
Trustee Hagmann - Police
Trustee Miller - Seniors
Trustee Grenier - Fire Dept. will be meeting with Youth
Committee shortly.
Mayor Bishop thanked Trustee Lane, Don Handerhan, and Bob Schanz for the work they did for the Mohawk Hudson Village Officials Dinner and Meeting held May 7th, the dinner was excellent and the attendees agreed. The Board members unanimously concurred with the Mayor.
The Mayor also read an e-mail thanking everyone for the Village Clean-up (attached).
Trustee Miller led a discussion concerning reapplying for the Kingston Street Park grant that we have not heard from the Parks Department on, after which Trustee Miller, moved seconded by Trustee Grenier the following motion.
A resolution authorizing the Mayor to reapply a Grant Application for funds from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993 or the Federal Land and Water Conservation Fund Act of 1965 in an amount not to exceed $125,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to the Village of Menands for the Redevelopment of Kingston Street Park, include detailed engineering and design plans, demolition and construction and the purchase of equipment and other furnishing.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Miller moved, seconded by Trustee Grenier a resolution authorizing the Mayor to sign a Grant Application for Funds from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993 or the Federal Land and Water Conservation Fund Act of 1965 in an amount not to exceed $95,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to the Village of Menands for improvements to Ganser Smith Park to included design and engineering plans, improved handicap parking, and reconstruction of the parks frontage along Menand Road including a new central entrance.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Paul Reuss discussed the projects he is working on, including the Business Breakfast scheduled for Wednesday May 24th at 7:00 A.M. Paul also hoped to have a Building Department revised fee schedule for discussion at the next meeting. Also there is a Albany Colonie Chamber of Commerce Breakfast scheduled for June 28th at Wolferts' Roost, let him
know if you would like to go.
Paul Reuss discussed the results of the RFQ on the Qualities Community Grant, Trustee Hagmann and Trustee Grenier will review the proposals and Paul will set up an interview with the three (3) firms.
A motion was made by Trustee Hagmann, seconded by Trustee Grenier to adjourn.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The meeting was duly adjourned at 8:54 P.M.
_____________________________
William T. Smith, Jr.
Clerk-Treasurer
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