The Annual Organizational Meeting and Regular Semi-monthly Meeting of the Board of Trustees of the Village of Menands, was held on the 3rd day of April, 2006 in the Municipal Building, Menands, New York was called to order by Mayor John W. Bishop, Jr. at 7:00 P.M.
PRESENT: John W. Bishop, Jr., Mayor
John F. Hagmann, Trustee
Megan Grenier, Trustee
Timothy A. Lane, Trustee
Ronald H. Miller, Trustee William T. Smith, Jr., Clerk-Treasurer Stephen Rehfuss, Village Attorney Paul Reuss, Exec. Assist to the Mayor
Also present: Village residents; Bill Garvey, Jim Schultz, E.P. Willigan, Edward B. Willigan, Jr., Paul Cooney, Adam Daniels, Al & Margie Wright, Karen Van Schaack, Jon-CBRE.
The Mayor led the Pledge to the Flag.
Mr. Jim Schultz representing the people interested in acquiring 47 Broadway (SBL 55.17-1-54) Upstate Industries, LLC discussed what was planned for the property and was interested in hearing if there were any things the Board would require. Several questions were answered and addressed. Mr. Willigan discussed the prospect purchaser’s as Mechanical Contractors – J.V. Warren currently located in Rensselaer.
Mayor Bishop reported that he has done business with both J.V. Warren, Inc. and Mr. Schultz’s firm in the past. Mr. Schultz and Mr. Willigan were provided with the Site Plan Review Rules and Regulations which are to be followed and that any questions should be addressed to the Village Office.
Resident Karen Van Schaack of 17F Louis Avenue discussed the problem of rats at the TOMRA Building which abuts property on Harts Lane and Louis Avenue and would like to have the problem addressed. She also discussed the E911 house identification rules for the Town of Colonie and that they should possibly put markers for each lot at the road besides the house.
Paul Cooney updated the Board on the No Lyons Avenue and Menand Road Project and they expected to have plans ready by the 14th with BID award on May 15th, 2006. Paul also mentioned that on the Jones Court Project, the engineer and the developer would be removing the asbestos from the building and that it would not take long. Mayor Bishop stated he met with Mr. Dignum to review some proposed building sizes and advised Mr. Dignum they were not what was represented at the preliminary plans and he needed to get better plans.
The Mayor also advised the Board that he appointed Mr. Paul Reuss to the position of Executive Assistant to the Mayor effective Friday, March 31, 2006. Paul addressed the Board with some of the items he will be working on, and stated he was glad to see the development going on as he is a resident too. Paul also is looking forward to working with the Board.
A motion was made by Trustee Lane, seconded by Trustee Miller, to accept the amended minutes of the Jones Court Sub-Division Public Hearing held on March 20, 2006.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
A motion was made by Trustee Hagmann, seconded by Trustee Lane, to accept the amended minutes of the March 20, 2006 meeting.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
A motion was made by Trustee Lane, seconded by Trustee Miller, to approve payment for the following:
WARRANT # 21
GENERAL totaling $133,009.25
WATER totaling 166.26
SEWER totaling 2,131.82
TOTAL $135,307.33
PAYROLL # 22 totaling $62,292.66
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Mayor Bishop reappointed Trustee John F. Hagmann as Deputy Mayor to act as such in his place and stead during his absence or inability to act and is vested with all the powers and may perform all the duties of the Mayor, pursuant to Section 4-400 of the Village Law.
Mayor Bishop reappointed Stephen J. Rehfuss, Esquire as Village Attorney for the ensuing official year. In his absence someone from the firm of Rehfuss and Liguori can act on his behalf.
Trustee Grenier, offered seconded by Trustee Miller, the following resolution and moved its adoption:
RESOLVED, that the appointment by Mayor John W. Bishop, Jr. of Stephen J. Rehfuss, Esquire as Village Attorney for the ensuing official year be, and hereby is approved; and be it further
RESOLVED, that legal services and proceedings for the issuance of bonds, abstracts of title and any litigated matters shall be considered extra service, compensation for which shall be determined and audited by the Board of Trustees.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Mayor Bishop reappointed Earl Jones Chief Fire Inspector and Edgar Scott, Jack Harbour and Alfred Wright Fire Inspectors for the Village of Menands.
Trustee Miller, offered seconded by Trustee Lane, the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor John W. Bishop, Jr. of Earl Jones as Chief Fire Inspector and Edgar Scott, Jack Harbour and Alfred Wright as Fire Inspectors for the Village of Menands be, and hereby is approved.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Trustee Grenier voting AYE
Mayor Bishop voting AYE
Mayor Bishop reappointed Kevin Franklin as Village Historian for the ensuing official year.
Trustee Hagmann, offered seconded by Trustee Grenier, the following resolution and
Moved its adoption:
RESOLVED, that the reappointment by Mayor John W. Bishop, Jr. of Kevin Franklin as Historian of the Village of Menands for the ensuing official year be, and hereby is approved.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting NAY
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Mayor Bishop reappointed Peter F. Stuto as Acting Village Justice for the ensuing official year.
Trustee Lane, offered seconded by Trustee Hagmann, the following resolution and moved its adoption:
WHEREAS, Section 3-301 of the Village Law of this State empowers the Mayor to appoint an Acting Village Justice who shall serve when requested by the Village Justice or in the absence or inability of the Village Justice to serve,
NOW, THEREFORE, be it
RESOLVED, that the reappointment by Mayor John W. Bishop, Jr. of Peter F. Stuto as Acting Village Justice for the ensuing official year be, and hereby is approved.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Mayor Bishop reappointed Tonia Summers to the Zoning Board of Appeals for a three-year term ending on the 6th day of April, 2009
Trustee Grenier, offered seconded by Trustee Miller, the following resolution and moved its adoption:
WHEREAS, the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS, this Board has approved the appointment of the several members thereof, and
WHEREAS, Tonia Summers has served faithfully the Village Zoning Board of Appeals
NOW, THEREFORE, be it
RESOLVED, that the reappointment by Mayor John Bishop of Tonia Summers to the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for a term ending on April 6th, 2009, and be it further
RESOLVED, that the Village Clerk be, and he hereby is, directed to notify the aforesaid citizen of her reappointment.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Miller, offered seconded by Trustee Grenier, the following resolution and moved its adoption:
RESOLVED, that the Village Clerk-Treasurer of the Village of Menands shall file and execute an official undertaking in the sum of five hundred thousand dollars ($500,000.00) and that such undertaking shall be executed by a surety company authorized to transact business in this state, and that the expense thereof shall be a Village charge.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Hagmann offered seconded by Trustee Grenier, the following resolution and moved its adoption:
WHEREAS, there is to be held during the coming official year
a) New York State Conference of Mayors Annual Meeting and Training School;
b) New York State Conference of Mayors Fall Training School for Fiscal Officers and Municipal Clerks;
c) New York State Government Finance Officers Association Conference;
d) PERMA (Worker's Compensation) Conferences;
e) New York Conference of Mayors Public Works Training School;
f) American Water Works Association Conference (NYS Chapter);
g) SAMPO (NYS Association of Municipal Purchasing Officials) School
h) And other conferences pertaining to the Chief of Police, Fire Chiefs and Building and Fire Inspectors; and
WHEREAS, it is determined by the Board of Trustees that attendance by certain municipal officials and employees at one or more of these meetings, conferences or schools benefits the municipality;
NOW, THEREFORE, be it
RESOLVED, that the following officers and employees are hereby authorized to attend one or more of the above mentioned conferences or schools: Mayor, Trustees, Executive Assistant to the Mayor, Village Attorney, Clerk-Treasurer, Chief of Police, Village Safety Officer, Foreman of Dept. of Public Works, Building and Fire Inspectors and Fire Chiefs, and be it further
RESOLVED, that this resolution shall take effect immediately.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Miller, offered seconded by Trustee Lane, the following resolution and moved its adoption:
RESOLVED, that the regular meeting of the Board of Trustees of the Village of Menands shall be on the first and third Monday of each month during the ensuing official year, and in the
event that the date of the regular meeting shall be a holiday, such meeting shall be held on the following day, and such meeting may be adjourned from time to time in the manner prescribed by law and shall be held at the Municipal Building in said Village at 7:00 P.M. or at such other place, or such other time as may hereafter be designated by the Board of Trustees.
This notice is given in compliance with Article 7 of the Public Officers Law, relating to open meetings.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Grenier, offered the following resolution and moved its adoption:
RESOLVED, that the Times Union, published in the Town of Colonie and circulated in the Village of Menands and the County of Albany, be and the same hereby is, designated as the official paper for the said Village for the publication of all local laws, resolutions and notices of every kind, character or description, or any other matter required to be published during the ensuing official year.
The resolution was duly seconded by Trustee Miller.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Lane offered the following resolution and moved its adoption:
RESOLVED, that Key Bank, NA of Albany, NY and the J. P. Morgan Chase Bank, Albany, NY, be and they hereby are, designated as the official depositories of the several funds of the Village of Menands for the ensuing official year; and be it further
RESOLVED, that the monies to be deposited in the fund known as the General Fund of the Village of Menands be deposited in the Key Bank, NA of Albany, Albany, New York and the J. P. Morgan Chase Bank, Albany, NY, and be it further
RESOLVED, that the monies to be deposited in the fund known as the Water Fund of the Village of Menands be deposited in the J. P. Morgan Chase Bank, Albany, NY, and be it further
RESOLVED, that the monies to be deposited in the fund known as the Sewer Fund of the Village of Menands be deposited in the J. P. Morgan Chase Bank, Albany, NY, and be it further
RESOLVED, that the monies to be deposited in the fund known as the Payroll/Trust and Agency Account of the Village of Menands be deposited in the Key Bank, NA of Albany, Albany, New York; and be it further
RESOLVED, that the funds to be deposited in the fund known as the Bond Proceeds Account of the Village of Menands be deposited in the J.P. Morgan Chase Bank, Albany, New York; and be it further
RESOLVED, that the funds to be deposited in the fund known as the Capital Projects Account of the Village of Menands be deposited in the J.P. Morgan Chase Bank, Albany, NY; and be it further
RESOLVED, that all checks and/or orders of withdrawal from the said depository on the aforesaid funds, with the exception of the Payroll/Trust and Agency Account, shall be signed by the Village Clerk-Treasurer and either the Mayor or Deputy Mayor or, in the absence of the Mayor or Deputy Mayor, by a Trustee designated by the Mayor. The Payroll/Trust and Agency Account
shall be signed by the Village Clerk-Treasurer or Mayor or Deputy Mayor or in their absence by a Trustee designated by the Mayor.
The resolution was duly seconded by Trustee Hagmann.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Hagmann offered the following resolution and moved its adoption:
WHEREAS, this Board may authorize reimbursement of automobile expenses to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village;
NOW, THEREFORE, be it
RESOLVED, that such reimbursement hereafter be made at the rate of 44.5 cents per mile to such personnel when they incur such expense, unless otherwise negotiated in a collective bargaining agreement, and be it further
RESOLVED, that when properly authorized, the same be paid upon audit by the Board of Trustees.
The resolution was duly seconded by Trustee Grenier.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Grenier offered the following resolution and moved its adoption:
RESOLVED, that all employees of the Village of Menands shall be granted vacations, sick leave, bereavement leave, jury duty leave and military leave in accordance with the provisions of the resolution adopted by the Board on May 2nd, 2005 unless otherwise amended or negotiated in a collective bargaining agreement.
The resolution was duly seconded by Trustee Miller.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Miller offered the following resolution and moved its adoption:
RESOLVED, that the next Annual/Organizational meeting be held on Monday, April 2, 2007 at 7:00 P.M. in the Municipal Building.
The resolution was duly seconded by Trustee Lane.
ADOPTED: Trustee Hagmann voting AYE
Trustee Grenier voting AYE
Trustee Lane voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
A resolution was offered by Trustee Lane, seconded by Trustee Hagmann, to designate the Clerk-Treasurer as the Village's Public Information Officer and the Mayor or, in his absence, the Deputy Mayor, as the Appeals Officer.
ADOPTED: Trustee Hagmann Voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
Trustee Hagmann, offered seconded by Trustee Grenier, the following resolution and moved its adoption:
RESOLVED, by the Board of Trustees of the Village of Menands that Records Retention and Disposition Schedule MU-1, issued pursuant to Article 57-A of the Arts & Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.
FURTHER RESOLVED, that in accordance with article 57-A:
a. only those records will be disposed of that are described in Records Retention and Disposition Schedule MU-1 after they have met the minimum retention periods described therein;
b. only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established legal minimum periods.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Mayor asked Trustees Miller, Lane and Grenier to coordinate the Annual Picnic this year. The date is Wednesday, August 16, 2006 (rain date August 17th).
The board members agreed to the following liaison assignments:
Trustee Hagmann - Police, Court
Trustee Lane - D.P.W., Beautification
Trustee Grenier - Fire, Youth
Trustee Miller - Seniors, Historian
Mayor Bishop - Administration, Building Dept, Executive Assistant to Mayor
Mayor Bishop appointed John Bassett as Chairman of the ZBA for the ensuring official year.
Trustee Miller, offered seconded by Trustee Lane, a resolution naming John Bassett as Chairman of the Zoning Board of Appeals for the ensuing official year.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Mayor in concurrence with Justice Rowley, recommended Court Clerk Margaret Jones be reappointed to another term. After a discussion, Trustee Hagmann offered, seconded by Trustee Lane, a resolution appointing Margaret Jones as Court Clerk.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The Clerk reminded everyone that the Public Hearing for the Budget is next Monday, April 10th, 2006 at 7:00 PM and that it will be held in the Firehouse.
The Clerk advised the Board that there was a new email address for the Village – villageofmenands@hotmail.com and that the Village Office will review their emails on a daily basis. Also that the reservations for the Dumpster loaned to residents began at 8:00 A.M. today and that there was now a waiting list for people and that no further reservations will be accepted. The Clerk also advised the Board that the price of lawn and leaf bags received from
the Town was now 40¢ per bag effective immediately.
The Clerk and Paul Reuss advised the Board that a business breakfast has been scheduled for May 24th at 7:30 A.M. and that information will be going out shortly. A discussion followed.
The Clerk discussed briefly the idea of changing the current Veterans Property Tax Exemption from eligible funds to the Alternative Exemption that the Town has adopted, as this will benefit the current servicemen and women serving in Iraq and Afghanistan as there is no such thing as eligible funds now. He will provide more information to the Board later.
The Clerk also stated he has a meeting scheduled with the Town of Colonie on the 25th to discuss MS4.
Trustee Lane advised everyone that the Village is hosting the Mohawk-Hudson Village Officials meeting on May 7th at 5:00 P.M. and urged all members of the Board and department heads to attend.
Trustee Miller discussed the Beautification and Parks Committee meeting held recently, along with the Quality Community Grant we just received. He will meet with Paul Reuss to coordinate this and also recommended that Graham Jones be the Project Coordinator on the Market Study. He will email everyone a list of items that may be able to be included in with the grant as additions.
Trustee Grenier inquired about the Brookside Avenue paving, the Clerk advised her that prices were being solicited to correct the deficiencies and that the contractor had been notified to get a schedule to the Village.
A motion was made by Trustee Lane, seconded by Trustee Grenier to adjourn.
ADOPTED: Trustee Hagmann voting AYE
Trustee Lane voting AYE
Trustee Grenier voting AYE
Trustee Miller voting AYE
Mayor Bishop voting AYE
The meeting was duly adjourned at 8:35 P.M.
__________________________ William T. Smith,
Jr.
Clerk - Treasurer
| 
